Payroll Technician Resume Examples (Template & 20+ Tips)

Create a standout Payroll Technician Resume with our online platform. Browse professional templates for all levels and specialties. Land your dream role today!

Payroll Technician Resume Example
Average rating: 4.7 (77 votes)
Payroll Technician Resume Example

Are you looking for a Payroll Technician resume example? Look no further! A Payroll Technician plays a vital role in any organization by ensuring that employees are paid accurately and on time. Our resume example provides a comprehensive guide on how to showcase your skills and experience in payroll processing, data analysis, and problem-solving. Whether you're a seasoned professional or just starting out in the field, our resume example will help you land your dream job.

We will cover:

  • How to write a resume, no matter your industry or job title.
  • What to put on a resume to stand out.
  • The top skills employers from every industry want to see.
  • How to build a resume fast with our professional Resume Builder.
  • Why you should use a resume template
Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does a Payroll Technician do?

  1. Calculates and records employee wages and deductions
  2. Processes payroll on a regular basis
  3. Administers employee benefits and deductions
  4. Generates payroll reports and reconciles discrepancies
  5. Ensures compliance with payroll regulations and laws

What are some responsibilities of a Payroll Technician?

  • Calculating wages, overtime, and deductions
  • Issuing paychecks or electronic transfers
  • Maintaining accurate payroll records
  • Preparing and filing payroll taxes
  • Responding to employee inquiries about pay and benefits
  • Collaborating with HR and finance teams to ensure accurate and timely payroll processing
  • Staying current with federal, state, and local payroll regulations

Sample Payroll Technician Resume for Inspiration

Name: John Smith


Phone: 123-456-7890

Summary: John is an experienced payroll technician with a strong attention to detail and a proven track record of accurately processing payroll for a diverse range of employees. He is highly skilled in using payroll software and ensuring compliance with all relevant regulations.

Work Experience:

  • Payroll Technician at XYZ Company (2018-present)
    • Processed bi-weekly payroll for 500+ employees
    • Ensured accuracy and timeliness of all payroll transactions
    • Performed thorough audits of payroll data to identify and resolve discrepancies
  • Payroll Clerk at ABC Corporation (2015-2018)
    • Assisted with processing payroll for 300+ employees
    • Handled employee inquiries regarding payroll matters
    • Maintained payroll records and files


  • Bachelor's Degree in Finance, University of XYZ, 2015
  • Associate's Degree in Business Administration, Community College, 2013


  • Proficient in ADP and Workday payroll software
  • Strong understanding of payroll regulations and compliance
  • Excellent attention to detail and organizational skills
  • Effective communication and problem-solving abilities


  • Certified Payroll Professional (CPP)


  • English (Native)
  • Spanish (Conversational)

Resume tips for Payroll Technician

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Payroll Technician resume tips.
We collected the best tips from seasoned Payroll Technician - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

  • Highlight your relevant experience in payroll processing and administration
  • Showcase your proficiency in using payroll software and systems
  • Emphasize your attention to detail and accuracy in managing payroll data
  • Demonstrate your knowledge of payroll laws and regulations
  • Include any certifications or training related to payroll processing

Payroll Technician Resume Summary Examples

Using a Payroll Technician Resume Summary or Resume Objective can be beneficial as it provides a brief overview of your skills, qualifications, and career goals at the beginning of your resume. This can catch the attention of employers and help them quickly understand your potential value as a candidate. A well-written summary or objective can also set the tone for the rest of your resume, creating a strong first impression.

For Example:

  • Proficient in processing and auditing payroll for accuracy and compliance with company policies
  • Skilled in using payroll software and systems to calculate wages, taxes, and other deductions
  • Experience in preparing and distributing payroll reports and statements to employees
  • Adept at resolving payroll discrepancies and answering employee inquiries regarding pay
  • Knowledgeable about federal and state payroll laws and regulations

Build a Strong Experience Section for Your Payroll Technician Resume

Building a strong experience section for a Payroll Technician resume is crucial because it showcases your expertise and abilities in the field. Having a detailed and well-written experience section allows potential employers to understand your level of experience, the specific tasks and responsibilities you have undertaken, and the results you have achieved. This section can make a significant impact on your chances of securing a job interview and ultimately landing the position.

For Example:

  • Processed payroll for over 500 employees on a bi-weekly basis
  • Checked and verified timecards for accuracy and completeness
  • Prepared payroll reports for management and accounting departments
  • Assisted with payroll tax calculations and filings
  • Implemented new payroll software and trained staff on its use
  • Responded to employee inquiries about their pay and benefits
  • Performed audits of payroll data to ensure compliance with company policies and regulations
  • Collaborated with HR department to update employee payroll information and benefits deductions
  • Assisted in the creation and maintenance of payroll policies and procedures
  • Participated in payroll system upgrades and process improvements

Payroll Technician resume education example

A Payroll Technician typically needs a high school diploma or equivalent, and may also benefit from a post-secondary certificate, diploma, or associate's degree in accounting, finance, or a related field. It is also beneficial for Payroll Technicians to have specialized training in payroll systems, tax laws, and regulations. Continuing education and professional certifications, such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC), are also valuable for advancement in this career.

Here is an example of an experience listing suitable for a Payroll Technician resume:

  • Bachelor of Business Administration in Accounting - University of Texas at Austin (2010-2014)
  • Certified Payroll Professional (CPP) - American Payroll Association (2016)

Payroll Technician Skills for a Resume

It is important to add skills to a Payroll Technician Resume because it demonstrates the individual's ability to perform specific tasks related to payroll processing, tax compliance, and data analysis. These skills showcase the candidate's proficiency in using relevant software, handling confidential information, and ensuring accuracy in financial matters. Including skills on the resume can make the candidate more attractive to potential employers and increase their chances of securing a job in the field.

Soft Skills:

  1. Attention to detail
  2. Time management
  3. Communication skills
  4. Problem-solving abilities
  5. Teamwork
  6. Adaptability
  7. Organizational skills
  8. Integrity and confidentiality
  9. Emotional intelligence
  10. Customer service skills
Hard Skills:
  1. Payroll processing
  2. ADP software
  3. Account reconciliation
  4. Tax compliance
  5. Excel proficiency
  6. Time management
  7. Report generation
  8. Benefits administration
  9. Data analysis
  10. Problem-solving

Common Mistakes to Avoid When Writing a Payroll Technician Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

  • Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
  • Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
  • Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
  • Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
  • Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
  • Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
  • Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Payroll Technician resume

  • Proficient in payroll processing and data entry
  • Knowledge of federal, state, and local payroll regulations
  • Skilled in using payroll software and spreadsheets
  • Ability to calculate and process payroll deductions, taxes, and benefits
  • Experience in resolving payroll discrepancies and inquiries
  • Strong attention to detail and accuracy
  • Effective communication and organizational skills
  • Understanding of payroll accounting principles
  • Experience in maintaining payroll records and reports
  • Ability to work effectively in a fast-paced environment

It's time to begin the job search. Make sure you put your best foot forward and land your next job with the help of
Ready to use templates that will help your resume stand out to recruiters
Try Resumaker's professional resume builder now. Start for free!