Legal Administrative Assistant Resume: Job Description, Sample & Guide

In the field of law, an administrative assistant plays a crucial role in ensuring the smooth operation of a legal office. From managing schedules and organizing files to assisting with client communication, a legal administrative assistant is a valuable asset to any legal team. This resume example will showcase the skills and experience necessary to excel in this role, providing a helpful guide for aspiring legal administrative assistants.

We will cover:

How to write a resume, no matter your industry or job title.
What to put on a resume to stand out.
The top skills employers from every industry want to see.
How to build a resume fast with our professional Resume Builder.
Why you should use a resume template

Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does a Legal Administrative Assistant do?

Prepare and file legal documents and correspondence
Organize and maintain legal files and documents
Assist in scheduling meetings and appointments
Conduct legal research and compile information for attorneys
Assist with billing and invoicing
Manage incoming and outgoing mail and emails
Coordinate and track deadlines and court dates
Provide administrative support to attorneys and legal staff

We’re about to begin, but first, here are some other Legal Administrative Assistant related resume examples:

What are some responsibilities of a Legal Administrative Assistant?

Answering and directing phone calls
Managing and organizing legal documents and files
Scheduling meetings and appointments
Preparing legal correspondence
Assisting with legal research
Managing billing and invoicing
Coordinating travel arrangements

Sample Legal Administrative Assistant Resume for Inspiration

Personal Details

Name: Emily Smith
Email: emilysmith@email.com
Phone: 123-456-7890
Address: 123 Main Street, Anytown, USA

Summary

Emily Smith is a detail-oriented and organized Legal Administrative Assistant with 5 years of experience in supporting legal teams. She is proficient in managing documents, scheduling meetings, and performing research. Emily is skilled in prioritizing tasks and communicating effectively with clients and colleagues.

Work Experience

Legal Administrative Assistant at Law Office of Johnson & Johnson (2017- Present)
Legal Secretary at Smith & Associates Law Firm (2015-2017)

Education

Bachelor's Degree in Legal Studies from XYZ University (2011-2015)

Skills

Proficient in Microsoft Office Suite
Strong organizational and time management skills
Excellent written and verbal communication abilities
Familiarity with legal terminology and processes

Certifications

Certified Administrative Professional (CAP)

Languages

English (Fluent)
Spanish (Conversational)

Resume tips for Legal Administrative Assistant

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Legal Administrative Assistant resume tips.
We collected the best tips from seasoned Legal Administrative Assistant - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

Highlight any relevant legal experience or education, such as a degree in legal studies or prior work with law firms or legal departments.
Showcase strong organizational and administrative skills, including proficiency with legal software, scheduling, and document management.
Emphasize excellent communication and interpersonal abilities, as well as the ability to work effectively with lawyers, clients, and other staff members.
Demonstrate attention to detail and accuracy, pivotal for tasks such as proofreading legal documents and maintaining records.
Include any certifications or training that are relevant to the field, such as a Certified Legal Assistant (CLA) designation or coursework in legal research and writing.

Legal Administrative Assistant Resume Summary Examples

A legal administrative assistant resume summary or objective can help you stand out among other candidates by highlighting your skills, experience, and career goals. It provides a brief overview of your qualifications and career aspirations, allowing employers to quickly understand what you bring to the table. Additionally, it helps to tailor your resume to the specific job you're applying for, making it more targeted and impactful.

For Example:

Proficient in legal research, document preparation, and case management.
Skilled in drafting legal correspondence, briefs, and pleadings.
Experienced in maintaining and organizing legal files and databases.
Knowledgeable in court procedures and legal terminology.
Strong communication and interpersonal skills with clients and legal professionals.

Build a Strong Experience Section for Your Legal Administrative Assistant Resume

Building a strong experience section for a Legal Administrative Assistant resume is essential for showcasing your relevant skills and expertise in legal procedures, document management, and office administration. It will demonstrate to potential employers that you have the knowledge and experience necessary to support lawyers and legal staff effectively. A strong experience section will set you apart from other candidates and increase your chances of landing the job.

For Example:

Managed and organized legal documents for a team of attorneys
Prepared and filed legal forms for court cases and meetings
Assisted in the preparation of legal briefs and memos
Conducted legal research and analysis using various databases
Scheduled appointments and maintained attorney's calendars
Handled incoming and outgoing communication with clients and other law firms
Assisted in drafting and proofreading legal documents, including contracts and agreements
Coordinated travel arrangements for attorneys attending out-of-town hearings and depositions
Participated in client intake and prepared client information packets
Maintained the organization of the law office and managed office supplies and equipment

Legal Administrative Assistant resume education example

A Legal Administrative Assistant typically needs a high school diploma or equivalent, as well as specialized training in legal administrative procedures, legal terminology, and the use of legal software. Some employers may prefer candidates with an associate's degree or certification in legal administration. Strong communication, organizational, and computer skills are also essential for this role. Some employers may also require previous experience working in a legal setting.

Here is an example of an experience listing suitable for a Legal Administrative Assistant resume:

Bachelor of Arts in Legal Studies, XYZ University, 2015
Legal Administrative Assistant Certification, ABC Institute, 2016
Advanced Legal Writing Workshop, Law School XYZ, 2017

Legal Administrative Assistant Skills for a Resume

It is important to add skills for a Legal Administrative Assistant Resume because it showcases the candidate's abilities and qualifications for the role. This helps the hiring manager to assess the candidate's suitability for the position and also demonstrates the candidate's proficiency in legal administrative tasks, which is crucial for a successful career in a legal environment.

Soft Skills:

Communication
Organization
Time Management
Attention to Detail
Teamwork
Problem-Solving
Adaptability
Emotional Intelligence
Customer Service
Multi-tasking

Hard Skills:
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Legal Research
Case Management
Document Preparation
Database Management
Calendar Management
Transcription
Legal Writing
Court Filing
Client Communication
Record Keeping

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Common Mistakes to Avoid When Writing a Legal Administrative Assistant Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Legal Administrative Assistant resume

Proficient in legal terminology and document preparation
Strong organizational and time management skills
Ability to prioritize tasks and work efficiently under pressure
Excellent communication and interpersonal abilities
Experience in managing attorney schedules and coordinating meetings
Skilled in maintaining confidentiality and managing sensitive information
Familiarity with legal research and database management
Proficiency in Microsoft Office Suite and document management software
Ability to draft correspondence, memos, and legal documents
Detail-oriented and capable of producing accurate work

It's time to begin the job search. Make sure you put your best foot forward and land your next job with the help of Resumaker.ai.