Payroll Administrator Resume Examples (Template & 20+ Tips)

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Payroll Administrator Resume Example
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Payroll Administrator Resume Example

Are you an experienced payroll administrator looking to update your resume? Look no further! Our Payroll Administrator Resume Example article provides a comprehensive guide to help you create a professional and impactful resume. From choosing the right format to highlighting your key skills and achievements, this article has everything you need to stand out to potential employers in the payroll field. Let's take your career to the next level with a standout resume.

We will cover:

  • How to write a resume, no matter your industry or job title.
  • What to put on a resume to stand out.
  • The top skills employers from every industry want to see.
  • How to build a resume fast with our professional Resume Builder.
  • Why you should use a resume template
Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does a Payroll Administrator do?

  1. Calculates and distributes employee salaries and wages
  2. Records employee work hours, deductions, and bonuses
  3. Prepares payroll reports for management and regulatory agencies
  4. Maintains accurate payroll records and databases
  5. Ensures compliance with tax and labor laws
  6. Handles payroll inquiries and resolves any discrepancies
  7. Assists in the implementation of payroll systems and policies
  8. Processes employee benefits and deductions

We’re about to begin, but first, here are some other Payroll Administrator related resume examples:

What are some responsibilities of a Payroll Administrator?

  • Calculating and processing payroll
  • Ensuring accuracy of all payroll data
  • Complying with relevant laws and regulations
  • Processing new hires, terminations, and changes in employee pay
  • Preparing and distributing payroll reports
  • Addressing employee inquiries related to payroll
  • Collaborating with HR and finance departments
  • Maintaining payroll records and files
  • Assisting with payroll audits

Sample Payroll Administrator Resume for Inspiration

Personal Details:

Full Name: Jessica Smith


Phone: 123-456-7890


Jessica Smith is an experienced payroll administrator with over 5 years of experience in managing and processing payroll for a variety of organizations. She is skilled in using payroll software and ensuring accuracy and compliance with all payroll-related regulations.

Work Experience:

    • Processed bi-weekly payroll for 500+ employees using ADP software
    • Ensured compliance with state and federal payroll laws and regulations
    • Resolved payroll discrepancies and provided support to employees regarding payroll-related inquiries
    • Assisted in processing payroll for 300+ employees using Paylocity software
    • Conducted payroll audits and reconciliations to ensure accuracy
    • Implemented process improvements to streamline payroll processes




  • Proficient in ADP and Paylocity payroll software
  • Strong understanding of payroll laws and regulations
  • Excellent attention to detail and organizational skills
  • Effective communication and problem-solving abilities


  • English (Fluent)
  • Spanish (Basic)

Resume tips for Payroll Administrator

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Payroll Administrator resume tips.
We collected the best tips from seasoned Payroll Administrator - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

  • Highlight your experience with payroll software such as ADP or Workday.
  • Showcase your attention to detail and accuracy in managing payroll processing.
  • Demonstrate your knowledge of relevant payroll laws and regulations.
  • Emphasize your ability to work with cross-functional teams and communicate effectively with colleagues and management.
  • Show your dedication to maintaining confidentiality and handling sensitive payroll information.

Payroll Administrator Resume Summary Examples

A Payroll Administrator Resume Summary or Resume Objective can help to grab the attention of potential employers by highlighting your specific skills, experience, and career goals. It provides a quick overview of your qualifications and what you can bring to the organization. A well-crafted summary or objective can set you apart from other candidates and compel employers to consider you for the position.

For Example:

  • Experienced Payroll Administrator with 5 years of experience in processing payroll for over 500 employees
  • Proficient in ADP Workforce Now and QuickBooks for accurate and timely payroll processing
  • Strong knowledge of payroll tax laws, including federal and state regulations
  • Detail-oriented and organized with the ability to handle confidential information with discretion
  • Excellent communication skills and the ability to work well in a fast-paced, deadline-driven environment

Build a Strong Experience Section for Your Payroll Administrator Resume

Building a strong experience section is crucial for a payroll administrator resume as it showcases the candidate's expertise in handling payroll processes, ensuring compliance with regulations, and resolving payroll-related issues. A well-crafted experience section also highlights the candidate's ability to use payroll software and manage employee records accurately. This section serves as a demonstration of the candidate's proficiency in payroll administration, making them a more attractive prospect for potential employers.

For Example:

  • Processed payroll for over 300 employees using ADP Workforce Now software
  • Reviewed and verified timecards for accuracy and resolved any discrepancies
  • Prepared and distributed payroll reports to management and department heads
  • Calculated and processed employee benefits and deductions
  • Complied with federal, state, and local payroll tax regulations
  • Assisted with year-end payroll activities, including W-2 preparation and distribution
  • Responded to employee inquiries regarding payroll issues and discrepancies
  • Created and maintained employee payroll records and files
  • Collaborated with HR department to ensure accurate and timely processing of new hires and terminations
  • Participated in payroll system upgrades and improvements

Payroll Administrator resume education example

A Payroll Administrator typically needs a high school diploma or equivalent, some positions may require an associate's or bachelor's degree in accounting, finance, or a related field. Employers may also prefer candidates with certification such as the Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC). Additionally, knowledge of payroll software and experience in accounting or payroll administration is often required.

Here is an example of an experience listing suitable for a Payroll Administrator resume:

  • Bachelor of Business Administration, University of XYZ
  • Certified Payroll Professional (CPP) certification
  • Advanced Payroll Training Course, ABC Institute

Payroll Administrator Skills for a Resume

Adding skills to a Payroll Administrator resume is important because it helps to demonstrate the candidate's ability to effectively manage payroll processes and tasks. These skills show the employer that the candidate has the necessary knowledge and expertise to handle various payroll responsibilities, such as processing payroll, maintaining accurate records, and ensuring compliance with relevant laws and regulations. This can increase the candidate's chances of being selected for the job.

Soft Skills:

  1. Detail-oriented
  2. Organized
  3. Problem-solving
  4. Time management
  5. Adaptable
  6. Team player
  7. Communication skills
  8. Ethical
  9. Customer service oriented
  10. Analytical thinking
Hard Skills:
  1. Payroll processing
  2. Data analysis
  3. Accounting software
  4. MS Excel
  5. Attention to detail
  6. Regulatory compliance
  7. Mathematical skills
  8. Time management
  9. Payroll tax filing
  10. Payroll reporting

Common Mistakes to Avoid When Writing a Payroll Administrator Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

  • Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
  • Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
  • Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
  • Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
  • Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
  • Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
  • Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Payroll Administrator resume

  • Proficient in processing payroll for employees
  • Skilled in managing and maintaining payroll records
  • Knowledgeable in tax regulations and compliance
  • Experience in handling payroll queries and issues
  • Adept at utilizing payroll software and systems
  • Ability to work with confidentiality and attention to detail
  • Strong communication and interpersonal skills
  • Ability to work effectively in a fast-paced environment
  • Experience in preparing and distributing payroll reports
  • Effective time management and organizational skills

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