Accounts Payable Assistant Resume Example for 2024

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Accounts Payable Assistant Resume Example
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Accounts Payable Assistant Resume Example

Looking to secure a position as an Accounts Payable Assistant? Our resume example can help you craft a winning application. As an Accounts Payable Assistant, you will be responsible for processing invoices, handling expense reports, and maintaining accurate financial records. With our resume example, you can showcase your relevant skills and experience to impress potential employers and land your dream job.

We will cover:

  • How to write a resume, no matter your industry or job title.
  • What to put on a resume to stand out.
  • The top skills employers from every industry want to see.
  • How to build a resume fast with our professional Resume Builder.
  • Why you should use a resume template
Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does an Accounts Payable Assistant do?

  1. Process and manage invoices and expense reports
  2. Reconcile payments and ensure accuracy
  3. Communicate with vendors and resolve payment issues
  4. Maintain accurate records of accounts payable transactions
  5. Assist with month-end closing procedures
  6. Generate financial reports and analysis as needed

What are some responsibilities of an Accounts Payable Assistant?

  • Processing and verifying invoices
  • Reconciling vendor statements
  • Assisting with the preparation of financial reports
  • Managing accounts payable aging reports
  • Communicating with vendors to resolve invoice discrepancies
  • Assisting with month-end and year-end closing processes
  • Maintaining accurate and organized financial records

Sample Accounts Payable Assistant Resume for Inspiration

Personal Details

Name: [Your Name]

Email: [Your Email Address]

Phone: [Your Phone Number]


[Your Name] is a detail-oriented Accounts Payable Assistant with 3+ years of experience processing invoices, reconciling accounts, and managing vendor relationships. Highly skilled in using accounting software and maintaining accurate financial records.

Work Experience
  • Accounts Payable Assistant at XYZ Company (2018-present)
    • Processed 100+ invoices weekly and ensured timely payment to vendors
    • Reconciled vendor statements and resolved any discrepancies
    • Maintained detailed records of accounts payable transactions
  • Accounts Payable Clerk at ABC Corporation (2016-2018)
    • Assisted in processing and verifying invoices and expense reports
    • Aided in the preparation of month-end closing and financial reports
    • Communicated with vendors to resolve payment issues

Bachelor's Degree in Accounting, [University Name], [Year of Graduation]

  • Proficient in using accounting software (e.g., QuickBooks, SAP)
  • Strong attention to detail and ability to maintain accurate financial records
  • Excellent organization and time management skills
  • Ability to communicate effectively with vendors and internal stakeholders

Certified Accounts Payable Professional (CAPP)


Fluent in English and Spanish

Resume tips for Accounts Payable Assistant

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Accounts Payable Assistant resume tips.
We collected the best tips from seasoned Accounts Payable Assistant - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

  • Highlight your relevant experience handling accounts payable processes and duties
  • Showcase your proficiency in using accounting software and other relevant tools
  • Include any relevant certifications or training related to accounts payable
  • Quantify your achievements and responsibilities in previous roles to demonstrate impact
  • Emphasize your attention to detail and ability to meet deadlines in a fast-paced environment

Accounts Payable Assistant Resume Summary Examples

A resume summary or objective for an Accounts Payable Assistant position can help highlight relevant skills and experience to potential employers. It can effectively communicate the candidate's career goals, desired job role, and overall qualifications in a concise manner. This can grab the attention of hiring managers and recruiters, making it easier for them to quickly understand the candidate's value and suitability for the job.

For Example:

  • 5 years of experience as an Accounts Payable Assistant
  • Proficient in processing invoices and performing account reconciliations
  • Strong attention to detail and ability to meet deadlines
  • Skilled in using accounting software and Microsoft Office
  • Excellent communication and problem-solving skills

Build a Strong Experience Section for Your Accounts Payable Assistant Resume

Building a strong Experience section for an Accounts Payable Assistant resume is crucial as it showcases your expertise, skills, and accomplishments in the field. It helps potential employers understand your ability to handle financial transactions, manage invoices, and coordinate with vendors. A robust Experience section can also set you apart from other candidates and improve your chances of getting noticed for a job interview.

For Example:

  • Performed data entry and verified accuracy of invoices and expense reports.
  • Processed vendor payments and reconciled accounts payable transactions.
  • Assisted in maintaining the accuracy of vendor files and records.
  • Prepared and maintained various financial reports and spreadsheets.
  • Participated in month-end and year-end closing activities.
  • Assisted in the resolution of discrepancies and resolved payment issues.
  • Handled communication with vendors and internal departments regarding payments and invoices.
  • Assisted in the development and improvement of accounts payable processes and procedures.
  • Maintained confidentiality and security of financial information at all times.
  • Worked collaboratively with team members to achieve departmental goals and objectives.

Accounts Payable Assistant resume education example

An Accounts Payable Assistant typically needs a high school diploma or equivalent to start in an entry-level position. Some employers may prefer candidates with an associate's degree in accounting or a related field. Additional training or certification in accounting software and processes may also be beneficial. Continuing education and on-the-job training may be necessary to stay current with industry standards and best practices.

Here is an example of an experience listing suitable for a Accounts Payable Assistant resume:

  • Bachelor of Science in Accounting
  • University of ABC, Anytown, USA (2016-2020)

Accounts Payable Assistant Skills for a Resume

It is important to add skills for an Accounts Payable Assistant resume because it demonstrates a candidate's ability to perform specific tasks required for the role. Including relevant skills can also emphasize proficiency in utilizing software and tools commonly used in the field. This can help in showcasing the candidate's potential to contribute effectively to the accounts payable process.

Soft Skills:

  1. Communication skills
  2. Organizational skills
  3. Attention to detail
  4. Problem-solving abilities
  5. Time management
  6. Team player
  7. Adaptability
  8. Analytical thinking
  9. Critical thinking skills
  10. Customer service orientation
``` Hard Skills:
  1. Invoice processing
  2. Journal entry
  3. Vendor management
  4. Payment processing
  5. Account reconciliation
  6. Expense reporting
  7. QuickBooks proficiency
  8. Excel skills
  9. Attention to detail
  10. Financial analysis

Common Mistakes to Avoid When Writing an Accounts Payable Assistant Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

  • Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
  • Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
  • Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
  • Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
  • Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
  • Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
  • Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Accounts Payable Assistant resume

  • Proficient in processing invoices and expense reports
  • Experience with reconciling vendor statements and resolving discrepancies
  • Skilled in maintaining accurate and organized financial records
  • Knowledge of accounting principles and practices
  • Strong attention to detail and ability to meet deadlines

It's time to begin the job search. Make sure you put your best foot forward and land your next job with the help of
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