Accounting Administrative Assistant Resume Example for 2024 (Skills & Templates)

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Accounting Administrative Assistant Resume Example
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Accounting Administrative Assistant Resume Example

Starting a career as an Accounting Administrative Assistant? Or perhaps you're looking to update your existing resume to better your chances of landing that dream job? Whichever it is, our Accounting Administrative Assistant Resume Example article is designed just for you. This article provides you with practical examples and tips to help you construct an impressive resume that showcases your skills, experiences, and competencies, positioning you as an ideal candidate for the role. Whether you're new to the field or an experienced professional, we aim to provide helpful guidance that could make all the difference in your career advancement.

We will cover:

  • How to write a resume, no matter your industry or job title.
  • What to put on a resume to stand out.
  • The top skills employers from every industry want to see.
  • How to build a resume fast with our professional Resume Builder.
  • Why you should use a resume template
Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does an Accounting Administrative Assistant do?

An Accounting Administrative Assistant provides support to an accounting department by performing tasks such as managing and processing invoices, assisting with payroll, handling expense reports and financial records, and maintaining databases. Their duties also include answering calls, managing office supplies, and performing administrative tasks to ensure the smooth operation of the accounting department. They often serve as the point of contact for clients, vendors, and employees for any accounting-related queries. These professionals need strong organizational skills, precise attention to detail, and proficiency in specific accounting software.

What are some responsibilities of an Accounting Administrative Assistant?

  • Managing and coordinating office tasks, including filing, generating reports, or setting up for meetings.
  • Processing invoices and keeping track of accounts receivable and payable.
  • Assisting in the preparation of budgets and financial reports.
  • Verifying, posting, and reconciling transactions such as accounts payable and receivable, purchasing orders, checks, and others.
  • Maintaining company ledgers and daily financial transactions.
  • Assisting in auditing services and ensuring they are correctly performed.
  • Handling communications with clients and vendors via phone, email, and in-person.
  • Processing expense reports and controlling expenditure.
  • Ensuring company adherence to financial laws and guidelines.
  • Providing administrative support to the accounting department.
  • Assisting with payroll operations whenever necessary.
  • Managing inventory of office supplies and ordering new materials as needed.
  • Compiling and maintaining records of office activities and business transactions.

Sample Accounting Administrative Assistant Resume for Inspiration

```html Resume - Accounting Administrative Assistant

Name: John Doe
Address: 123 XYZ Street, Townsend, Delaware, USA
Phone: (123) 456-7890

John Doe is an accomplished Accounting Administrative Assistant with 5 years of experience in the field of accounting and administration. He is highly skilled in maintaining and auditing company financial accounts, preparing reports, company budgets, and financial statements. He exhibits strong analytical, problem-solving, and organizational skills. His expertise also extends to using various accounting software such as QuickBooks, Oracle, and SAP.

Work Experience:

  • Accounting Administrative Assistant | ABC Corporation | 2017 - Present
    Handled accounts payable and receivable, prepared invoices, maintained company financial records. Developed budgets, conducted financial analysis, reported financial statuses to management regularly.
  • Junior Accountant | XYZ Co. Limited | 2015 - 2017
    Assisted in preparing financial statements, audited accounts, prepared tax returns, helped in budget preparation.


  • Bachelor of Science in Accounting | University of Delaware | 2012 - 2015


  • Financial Reporting
  • Budget Preparation
  • Use of Accounting Software (SAP, Oracle, QuickBooks)
  • Problem-solving Skills
  • Excellent Organizational Skills


  • Certified Public Accountant (CPA), 2016
  • Chartered Financial Analyst (CFA), 2017


  • English (Native)
  • Spanish (Professional Proficiency)

Resume tips for Accounting Administrative Assistant

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Accounting Administrative Assistant resume tips.
We collected the best tips from seasoned Accounting Administrative Assistant - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

  • Detail any specific accounting software that you're proficient in, such as Quickbooks or Oracle. Highlighting your abilities in these programs can set you apart from other applicants.
  • List specific accounting tasks that you have previously handled, like generating reports, managing invoices, or handling tax filings. It's important to let employers know up front what your particular set of skills encompasses.
  • Frame your responsibilities and achievements in terms of their impact. For example, don't just say that you organized files - say that you improved efficiency by 20% by implementing a new filing system.
  • Remember to include soft skills like communication, organization, time management, and attention to detail. These are all crucial to the successful completion of accounting tasks in an administrative assistant role.
  • Include specific examples of instances where you were able to save the company money, such as by identifying and correcting mistakes in financial reports or implementing more efficient processes.

Accounting Administrative Assistant Resume Summary Examples

A resume summary or objective is important for an Accounting Administrative Assistant as it provides a quick overview of your skills, experience, and goals to the employer. It showcases your most impressive accomplishments and qualifications that make you suitable for the job role. This section is generally at the start of your resume, and hence, it is the first thing that a hiring manager reads. Through a well-written summary or objective, you can capture the recruiter's attention, making them more likely to read your resume in detail and consider you for the job. It can be a deciding factor as to whether you get an interview call or not.

For Example:

  • Detail-oriented Accounting Administrative Assistant with over 5 years of experience in managing invoices, handling payrolls, and controlling expenditures. Demonstrated expertise in using QuickBooks and Microsoft Excel.
  • Reliable and competent Accounting Administrative Assistant with a strong command over financial auditing, bookkeeping, and report analysis. Proficient in budget planning and tax preparations.
  • Highly motivated and methodical Accounting Administrative Assistant, adept in processing accounts payable and receivable, maintaining accurate ledgers, and preparing financial reports. Skilled in utilizing different accounting software.
  • Proficient Accounting Administrative Assistant with a strong background in financial statement preparation, budget management, and financial modeling. Excels in accounts reconciliation and implementing effective financial controls.
  • Experienced Accounting Administrative Assistant well-versed in managing office operations, maintaining financial records, and implementing financial policies. Extensive knowledge of various accounting and data management software.

Build a Strong Experience Section for Your Accounting Administrative Assistant Resume

Building a strong experience section for an Accounting Administrative Assistant Resume is crucial because it is where you demonstrate your expertise and skills. This section gives you the opportunity to show potential employers that you have the practical experience and knowledge to excel in the role. 1. Validates your competence: By outlining your previous experiences in similar roles, employers can immediately see that you have the competence for the job. This includes your understanding of accounting practices, use of relevant software, and skills in organization and data management. 2. Showcase your skills: Specific duties and achievements highlighted in this section can effectively showcase your diverse abilities. Employers often look for specific skills and these need to be readily seen in your experience section. This includes not only accounting skills, but also interpersonal and administrative skills. 3. Provide Proof: The experience section can serve as proof of your capabilities. Rather than just listing skills, showing where and how you've used those skills adds credibility to your assertions. 4. Establishes your professional standing: If you have a long track record as an Accounting Administrative Assistant, the experience section exhibits your level of commitment and professional standing in the industry. 5. Builds trust: By providing a solid experience section, employers can trust that you are able to carry out the tasks of the role effectively. It also shows that you have a practical understanding of the work environment, and the dynamics of teamwork and office relations. Finally, it's important to remember to use 'action verbs' and 'power words' to highlight your achievements and capabilities in this section. These would include words like Managed, Executed, Accomplished, Directed, etc.

For Example:

  • Managed daily office operations and maintenance of equipment for a large accounting firm, optimizing efficiency and productivity.
  • Responsible for supporting an accounting team of five by scheduling meetings and handling correspondence, improving team coordination by 40%.
  • Aided in the preparation of financial reports, statements, and projections to provide accurate financial overviews.
  • Introduced new filing system for finance-related paperwork, enhancing retrieval efficiency by 30%.
  • Handled accounts receivable and payable, ensuring all bills and invoicing were managed promptly and accurately.
  • Performed data entry and general ledger duties accurately, boosting efficiency within the accounting department.
  • Supported audit processes by preparing necessary documents, reducing time spent on audits by 25%.
  • Provided administrative support by handling confidential information discretely, encoded pertinent data in the accounting system while maintaining confidentiality.
  • Assisted in annually preparing tax returns and financial records that resulted in seamless transactions.
  • Implemented a new expense report system that increased the accuracy and timeliness of expense report completion and submissions by 50%.

Accounting Administrative Assistant resume education example

An Accounting Administrative Assistant typically needs to have at least an associate's degree in a related field such as accounting, finance, or business administration. Some employers might require a bachelor's degree. They should also have a strong understanding of basic accounting principles and software. Knowledge in spreadsheets and bookkeeping software would be beneficial. Courses or certifications in administrative skills could also be beneficial. Some positions might also require specific certifications, such as Certified Public Accountant (CPA) or Certified Administrative Professional (CAP). Employers also value previous experience in administrative support or accounting roles.

Here is an example of an experience listing suitable for a Accounting Administrative Assistant resume:

  • Bachelor of Science in Accounting, Westwood University, Florida, USA - 2017
  • Diploma in Administrative Assistance, Boston Technical College, Massachusetts, USA - 2015
  • Associate Degree in Accounting, Greenfield Community College, Illinois, USA - 2014

Accounting Administrative Assistant Skills for a Resume

Adding skills to an Accounting Administrative Assistant resume is crucial as it gives potential employers insight into your capabilities and expertise. This helps them to assess whether you are a good fit for the role. Skills can effectively demonstrate your accounting knowledge, detail-orientation, ability to handle administrative tasks, and proficiency in using necessary accounting software. Including these can increase your chances of getting hired as they show that you possess the necessary abilities to perform the tasks efficiently. Additionally, many employers use Applicant Tracking Systems (ATS) which filter resumes based on keywords, often derived from the skills section. Hence, lacking this section could result in your resume being overlooked.

Soft Skills:

  1. Detail Orientation
  2. Written Communication
  3. Problem Solving
  4. Organization Skills
  5. Customer Service
  6. Time Management
  7. Teamwork Ability
  8. Multi-tasking Ability
  9. Critical Thinking
  10. Discretion Confidentiality
Hard Skills:
  1. Excel Proficiency
  2. Financial Reporting
  3. QuickBooks Management
  4. Accounts Payable/Receivable
  5. Tax Preparation
  6. Budget Administration
  7. Payroll Processing
  8. Audit Coordination
  9. Expense Tracking
  10. Income Statement Analysis

Common Mistakes to Avoid When Writing an Accounting Administrative Assistant Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

  • Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
  • Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
  • Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
  • Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
  • Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
  • Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
  • Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Accounting Administrative Assistant resume

  • A strong understanding of basic accounting principles and proven experience in administrative roles should be highlighted.
  • Include proficiency in different accounting software (like Quickbooks) and productivity tools (like Microsoft Excel).
  • List experience in processing financial transactions, managing accounts payable and receivable, and preparing budgets and reports.
  • Highlight strong skills in organization, attention to detail, and ability to multitask, as these are vital for this role.
  • Include examples of excellent communication skills both written and verbal which are essential in dealing with colleagues, superiors, and clients.
  • Mention any relevant certification such as Certified Administrative Professional (CAP) or Certified Professional Secretary (CPS) if applicable.
  • Do not forget to mention your abilities to handle confidential information with discretion, maintain financial records, and adhere to company policies.
  • Include experience in managing office equipment, answering calls, maintaining files, and other routine administrative tasks.
  • Include any post-secondary education you have, preferably related to business, finance or accounting.
  • Include numerical achievements where possible, such as the size of budgets managed or any specific instances where your work led to cost savings or improved financial efficiency.

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