Administrative Secretary Resume Example (Free Guide)

Are you looking for an Administrative Secretary position? Our Administrative Secretary Resume Example article provides you with a sample resume and cover letter to help you land the perfect job. It also includes tips and advice on how to create a standout resume and cover letter that will get you noticed by potential employers. With this helpful guide, you can create an outstanding resume that will open the door to your dream job.

We will cover:

How to write a resume, no matter your industry or job title.
What to put on a resume to stand out.
The top skills employers from every industry want to see.
How to build a resume fast with our professional Resume Builder.
What a resume template is, and why you should use it.

Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does an Administrative Secretary do?

An Administrative Secretary is responsible for providing administrative and clerical support to an organization. This may include tasks such as scheduling meetings, taking meeting minutes, preparing reports, organizing office files, and providing general support to staff. They may also be responsible for ordering supplies, updating databases, and responding to customer inquiries.

We’re about to begin, but first, here are some other Administrative Secretary related resume examples:

What are some responsibilities of an Administrative Secretary?

Greeting visitors, taking phone calls and handling inquires
Managing and maintaining filing systems, both hardcopy and digital
Preparation of documents, reports, memos, letters, financial statements and other material
Scheduling and organizing appointments, meetings and other events
Handling confidential information and sensitive documents
Coordinating travel arrangements
Providing support to other staff members

Sample Administrative Secretary Resume for Inspiration

Personal Details:
Name: Jane Doe
Address: 123 Main Street, Anytown, USA
Phone: (123) 456-7890
Email: janedoe@gmail.com

Summary:
Jane Doe is an experienced administrative secretary with 10 years of experience providing professional and efficient administrative support. She has a proven track record of accuracy, initiative and exceptional customer service. Jane is also highly proficient with Microsoft Office and other software applications.

Work Experience:

ABC Company, Anytown, USA — Administrative Secretary (2015-Present)

Provide administrative support to senior management and other department staff.
Manage calendar and schedule appointments.
Assist with the preparation of presentations and reports.
Answer incoming calls, take messages and respond to inquiries.
Maintain office supplies, equipment and filing system.

XYZ Company, Anytown, USA — Administrative Assistant (2010-2015)

Provide administrative support to senior management and other department staff.
Greet and direct visitors, clients and customers.
Handle incoming and outgoing mail-sorting, filing and distribution.
Organize and manage meetings and events.
Schedule appointments and maintain calendars.

Education:
ABC University, Anytown, USA – Bachelor of Science in Business Administration, 2010

Skills:

Excellent organizational, communication and customer service skills.
Proficient in Microsoft Office, Excel, Word and Powerpoint.
Experience with email, internet and other software applications.
Ability to multitask, prioritize tasks and manage time effectively.

Certifications:
Certified Administrative Professional (CAP) from the American Society of Administrative Professionals (ASAP)

Languages:
English (Fluent)

Resume tips for Administrative Secretary

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Administrative Secretary resume tips.
We collected the best tips from seasoned Administrative Secretary - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

Highlight your experience and skills that are most relevant to the position.
Include descriptions of the tasks you have completed and achievements in your current and past positions.
Include a professional summary that outlines your experience and skills.
Be sure to include your technical and computer skills.
Demonstrate your ability to be organized and handle multiple tasks.

Administrative Secretary Resume Summary Examples

A resume summary or objective is an important part of any administrative secretary’s resume. It quickly summarizes the candidate’s skills, experience, and qualifications to give employers a snapshot of their potential contribution to the company. It can also help the employer determine if the applicant is the right fit for the role. By including a summary or objective on a resume, an administrative secretary will be able to stand out from the competition and demonstrate why they are the ideal candidate for the job.

For Example:

Highly experienced Administrative Secretary with 10 years of experience providing exceptional administrative support to all levels of management.
Organized and detail-oriented Administrative Secretary with strong multitasking, problem-solving, and communication skills.
Motivated Administrative Secretary with 5 years of experience in providing clerical and administrative support.
Driven Administrative Secretary with a solid background in office management and customer service.
Professional Administrative Secretary with a passion for providing timely and accurate assistance to management.

Build a Strong Experience Section for Your Administrative Secretary Resume

A strong experience section for an administrative secretary resume is important because it demonstrates your skills and abilities to potential employers. It also allows you to showcase your accomplishments and any special projects you have worked on. It should be tailored to the specific job you are applying for and highlight any relevant experience you have. It should also include any awards or recognitions you have received and the names of any organizations you have worked for. Finally, it should be organized in reverse chronological order and include specific job duties, job titles, and dates of employment.

For Example:

Provided administrative support to the department head and other staff in the department.
Performed various clerical and administrative tasks, including mail distribution, ordering supplies, filing and organizing documents.
Answered incoming calls and emails from customers, vendors and other third parties.
Scheduled and coordinated meetings, events and appointments.
Organized and maintained office files and records.
Prepared and processed documents, including reports, correspondence and presentations.
Provided customer service to internal and external customers.
Acted as a liaison between departments, vendors and customers.
Created and maintained various databases and spreadsheets.
Monitored and reviewed office supplies and equipment inventory.

Administrative Secretary resume education example

A Administrative Secretary typically needs at least a high school diploma or equivalent. Depending on the specific job duties, some employers may prefer candidates with an associate's or bachelor's degree in a related field such as business, office administration, or computer science. Administrative Secretaries may also benefit from specialized training in computer applications and office software, as well as certification in areas such as medical office management, legal office management, and accounting.

Here is an example of an experience listing suitable for a Administrative Secretary resume:

Bachelor of Arts, Business Administration, ABC University, Anytown, USA (2019)
Associate of Arts, Office Management, XYZ College, Anytown, USA (2017)
Certificate in Business Communications, ABC College, Anytown, USA (2016)

Administrative Secretary Skills for a Resume

It is important to add skills to an Administrative Secretary Resume because employers want to know that you have the skills and knowledge necessary to thrive in the role. This can include things like proficiency in MS Office Suite, excellent organizational skills, strong written and verbal communication skills, attention to detail, and the ability to multitask. Including these skills on your resume will demonstrate to employers that you are qualified for the position and will be an asset to their organization.

Soft Skills:

Organizational Skills
Time Management
Communication Skills
Interpersonal Skills
Problem-Solving
Attention to Detail
Multi-tasking
Flexibility
Data Entry
Conflict Resolution

Hard Skills:

Time Management
Organizational Skills
Communication Skills
Document Preparation
Computer Literacy
Data Entry
Calendar Management
Filing Systems
Typing Speed
Multi-tasking

Common Mistakes to Avoid When Writing an Administrative Secretary Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Administrative Secretary resume

Organized and detail-oriented
Proficient with computers, software, and office equipment
Excellent communication and interpersonal skills
Strong problem-solving and multi-tasking abilities
Ability to prioritize tasks and meet deadlines
Knowledge of office procedures and protocols
Ability to maintain confidentiality

It's time to begin the job search. Make sure you put your best foot forward and land your next job with the help of Resumaker.ai.