Administrative Office Assistant Resume Example (Free Guide)

Are you looking for a job as an Administrative Office Assistant? If so, you'll need a resume that stands out from the rest of the competition. This article provides a comprehensive resume example for Administrative Office Assistants, as well as tips on how to create a successful resume for this type of position. Read on to get the inside scoop on how to craft a resume that will make you an attractive candidate for the job.

We will cover:

How to write a resume, no matter your industry or job title.
What to put on a resume to stand out.
The top skills employers from every industry want to see.
How to build a resume fast with our professional Resume Builder.
What a resume template is, and why you should use it.

Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does an Administrative Office Assistant do?

Administrative office assistants are responsible for providing administrative, organizational and clerical support within an office environment. They may be responsible for a variety of tasks, including greeting customers, answering phones, scheduling appointments, entering data into a computer system, preparing reports and documents, filing, copying, and managing correspondence. Administrative office assistants may also be tasked with researching and preparing presentations, maintaining supplies and equipment, and coordinating meetings and events.

We’re about to begin, but first, here are some other Administrative Office Assistant related resume examples:

What are some responsibilities of an Administrative Office Assistant?

Greeting customers and answering phones
Scheduling appointments and meetings
Handling incoming and outgoing mail
Preparing reports and maintaining records
Organizing and maintaining files and databases
Performing general bookkeeping tasks
Creating and modifying documents such as spreadsheets and presentations
Providing administrative support to staff members
Assisting with the planning and execution of special events

Sample Administrative Office Assistant Resume for Inspiration

Personal Details:

Name: Jane Doe
Email: jane@example.com
Phone: 612-256-9087
Address: 123 Main Street, Minneapolis, MN 55401

Summary:

Jane Doe is an experienced Administrative Office Assistant with a proven track record of providing excellent customer service and administrative support. She is organized, detail-oriented, and has strong communication and problem-solving skills. Jane is proficient in MS Office and has experience working with CRM software.

Work Experience:

Office Assistant, ABC Company, Minneapolis, MN, 2012-Present

Provide administrative assistance to the CEO and other executives.
Manage office supplies, equipment, and facilities.
Greet visitors and answer phone calls.
Maintain and update records.

Receptionist, XYZ Corporation, Minneapolis, MN, 2011-2012

Greeted and assisted visitors and clients.
Answered phone calls and routed them to the appropriate personnel.
Managed inbound and outbound mail.
Performed basic clerical tasks.

Education:

Associate of Applied Science in Office Administration, Minneapolis Community and Technical College, Minneapolis, MN, 2011

Skills:

MS Office Suite
CRM Software
Customer Service
Time Management
Data Entry

Certifications:

Certified Professional Secretary (CPS) from the International Association of Administrative Professionals

Languages:

English (fluent)
Spanish (conversational)

Resume tips for Administrative Office Assistant

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Administrative Office Assistant resume tips.
We collected the best tips from seasoned Administrative Office Assistant - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

Highlight your organization and communication skills.
Include relevant coursework or certifications.
Mention any experience with software or technology.
Emphasize your ability to work as part of a team.
Provide examples of how you have improved processes or saved money.

Administrative Office Assistant Resume Summary Examples

A resume summary or resume objective can help an administrative office assistant stand out from other candidates by showcasing their professional strengths, accomplishments, and qualifications. The summary or objective should include key skills, experience, and capabilities that relate to the position and demonstrate why the person is the best fit for the job. It should be tailored to the particular job and employer, and should be brief and succinct. A resume summary or objective can help an administrative office assistant quickly show why they are the ideal candidate for the job.

For Example:

Organized and detail-oriented Administrative Office Assistant with 8 years of experience in providing essential office support.
Highly motivated Administrative Office Assistant with 5 years of experience in providing administrative, organizational, and customer service support.
Experienced Administrative Office Assistant with 7 years of experience in providing exceptional administrative, organizational, and customer service support.
Efficient Administrative Office Assistant with 10 years of experience in providing comprehensive administrative and organizational support.
Reliable Administrative Office Assistant with 6 years of experience in providing excellent office support and customer service.

Build a Strong Experience Section for Your Administrative Office Assistant Resume

Building a strong experience section for an administrative office assistant resume is important for several reasons. First, it demonstrates to employers that you have the skills and knowledge necessary to successfully perform the duties of the position. It also shows that you have the work experience to back up your qualifications, which can give you an edge over other applicants. Additionally, listing your previous administrative office assistant experience on your resume can provide potential employers with a better understanding of your capabilities and what you can bring to their team. Having a strong experience section on your resume can help to make you stand out from the competition and increase your chances of getting the job.

For Example:

Performed administrative and office support activities for multiple departments.
Answered inbound telephone calls and directed calls to appropriate personnel.
Developed and maintained filing systems and databases.
Composed, edited and proofread correspondence, reports and other documents.
Opened, sorted and distributed incoming correspondence.
Organized and scheduled meetings, conferences and travel.
Created spreadsheets and maintained databases for tracking purposes.
Provided efficient clerical and administrative support.
Entered customer and account data from source documents into the computer system.
Responsible for ordering office supplies and maintaining inventory.

Administrative Office Assistant resume education example

A Administrative Office Assistant typically needs at least a high school diploma or GED, but many employers prefer candidates who have some college coursework or a degree in business administration or a related field. Strong computer skills, excellent written and verbal communication, and the ability to multi-task are also desirable qualities for potential Administrative Office Assistants.

Here is an example of an experience listing suitable for a Administrative Office Assistant resume:

Associate Degree in Business Administration from University of California, Los Angeles (UCLA), 2018
Certificate in Office Administration from UCLA Extension, 2017
Certificate in Microsoft Office from UCLA Extension, 2017

Administrative Office Assistant Skills for a Resume

It is important to add skills for an Administrative Office Assistant resume because it gives potential employers an idea of your qualifications and abilities. By including a list of your skills, you can show employers that you are capable of performing the duties and tasks associated with the job. Examples of skills that are often included on an Administrative Office Assistant resume include customer service, organizational skills, computer proficiency, communication abilities, multitasking, and problem-solving.

Soft Skills:

Communication
Organizational
Time Management
Problem Solving
Multi-tasking
Adaptability
Teamwork
Attention to Detail
Reliability
Interpersonal

Hard Skills:

Typing
Filing
Data Entry
Organizational
Calendaring
Bookkeeping
Word Processing
Accounts Payable
Spreadsheet
Multi-tasking

Common Mistakes to Avoid When Writing an Administrative Office Assistant Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Administrative Office Assistant resume

Highlight your office administration, customer service, and organizational skills.
Describe your experience with office software, such as Microsoft Office Suite.
Demonstrate your ability to manage and prioritize tasks.
Showcase your communication and problem-solving skills.
Provide examples of your ability to work independently and as part of a team.
Mention any certifications or additional training you have received.

It's time to begin the job search. Make sure you put your best foot forward and land your next job with the help of Resumaker.ai.