Administrative Assistant Resume Example (Free Guide)

Are you looking for a job as an Administrative Assistant? You need an outstanding resume that reflects your professional skills and experience. This article will provide you with a comprehensive guide on how to craft an administrative assistant resume that will help you stand out from the competition and land that dream job. Our Administrative Assistant Resume Example article will provide you with effective tips and tricks on how to write a winning resume.

We will cover:

How to write a resume, no matter your industry or job title.
What to put on a resume to stand out.
The top skills employers from every industry want to see.
How to build a resume fast with our professional Resume Builder.
What a resume template is, and why you should use it.

Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does an Administrative Assistant do?

An Administrative Assistant performs a variety of administrative and office support activities for a company or organization. Common duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. They may also manage projects, handle correspondence, and provide general administrative support to the entire organization.

We’re about to begin, but first, here are some other Administrative Assistant related resume examples:

What are some responsibilities of an Administrative Assistant?

Answering and directing phone calls
Organizing and scheduling appointments
Writing and distributing emails, correspondence memos, letters, faxes and forms
Assisting in the preparation of regularly scheduled reports
Developing and maintaining a filing system
Providing general administrative and clerical support
Preparing reports and financial data
Greeting visitors and responding to their inquiries
Maintaining supplies inventory
Booking travel arrangements
Coordinating the maintenance of office equipment

Sample Administrative Assistant Resume for Inspiration

Personal Details

Name: Jane Smith

Address: 5 Bridge Street, Anytown, USA

Phone: 555-123-4567

Email: jsmith@email.com

Summary

Jane Smith is an experienced Administrative Assistant with a strong background in office operations, providing support to executives, clients, and staff. She is an excellent communicator and is highly organized and detail-oriented. Jane is knowledgeable in modern office software, as well as customer service and problem solving.

Work Experience

Administrative Assistant, ABC Company, Anytown, USA (2018 - Present)

Provide administrative support to executives, clients and staff
Greet and direct visitors to the office
Answer phone calls and emails promptly
Maintain office equipment and supplies

Office Assistant, XYZ Company, Anytown, USA (2015 - 2018)

Organized and maintained office filing systems
Coordinated company events and activities
Assisted with accounting and payroll activities
Prepared documents and presentations

Education

Anytown University, Anytown, USA (2010 - 2014)
Bachelor of Arts in Business Administration

Skills

Proficiency in Microsoft Office
Excellent communication and customer service skills
Strong organizational and time management skills
Ability to prioritize and multitask

Certifications

Certified Professional Secretary (CPS) by the International Association of Administrative Professionals (IAAP)

Languages

English (Native)
Spanish (Intermediate)

Resume tips for Administrative Assistant

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Administrative Assistant resume tips.
We collected the best tips from seasoned Administrative Assistant - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

Highlight your organizational skills and attention to detail.
Demonstrate your ability to manage tasks efficiently.
Showcase your excellent communication and interpersonal skills.
Include your experience working with office technology.
Focus on the administrative tasks you have achieved.

Administrative Assistant Resume Summary Examples

A resume summary or resume objective is an important part of any administrative assistant resume. It gives employers a brief overview of your skills and experience and can help to set you apart from other applicants. It is also an excellent way to showcase your qualifications and accomplishments, highlighting why you are the best candidate for the job. By emphasizing key skills and qualifications, a summary or objective can help to draw the reader in and encourage them to read the rest of your resume.

For Example:

Experienced Administrative Assistant with strong organizational skills, excellent communication abilities, and a knack for problem solving.
Resourceful Administrative Assistant with a background in customer service and 5+ years of experience in a fast-paced office environment.
Highly organized Administrative Assistant with 10+ years managing office operations, scheduling appointments, and providing exceptional customer service.
Detail-oriented Administrative Assistant with a proven track record of success in data entry, filing, and record keeping.
Knowledgeable Administrative Assistant with a passion for providing excellent customer service and a commitment to streamlining office operations.

Build a Strong Experience Section for Your Administrative Assistant Resume

Building a strong experience section for an administrative assistant resume is important because it is an opportunity to showcase your ability to perform the duties of the role you are applying for. It also allows potential employers to get an idea of your work history and how you have performed in previous roles. Furthermore, having a well-written and organized experience section can help to make your resume stand out from the competition.

For Example:

Managed calendar, organized internal and external meetings, and coordinated all travel arrangements for a team of 10 members.
Greeted visitors, answered and directed phone calls, and responded to email inquiries.
Entered data into spreadsheets and databases, maintained filing systems, and generated reports.
Created presentations and other documents in Microsoft Word, Excel, and PowerPoint.
Scheduled, coordinated, and attended weekly staff meetings.
Prepared expense reports and purchase orders.
Performed general office duties such as faxing, photocopying, and scanning.
Provided support to other departments as needed.
Organized and archived correspondence, documents, and other materials.
Developed and implemented new processes and procedures to improve efficiency.

Administrative Assistant resume education example

Administrative assistants typically need at least a high school diploma. However, many employers prefer to hire administrative assistants who have taken college courses in office administration, business, or a related field. Additionally, administrative assistants should be proficient in computer software such as Microsoft Office, Adobe Acrobat, and QuickBooks. People skills, communication skills, and organizational skills are also important for administrative assistants.

Here is an example of an experience listing suitable for a Administrative Assistant resume:

Bachelor of Arts in Business Administration, University of California, June 2019
Associate Degree in Office Administration, Santa Monica College, June 2017
Certified Administrative Professional (CAP) - International Association of Administrative Professionals, July 2018

Administrative Assistant Skills for a Resume

It is important to add skills for an Administrative Assistant resume because it helps employers quickly identify the specific areas of expertise of the applicant. Skills can include working knowledge of office software, scheduling, customer service, analyzing data, organization, problem solving, and communication. Including skills on a resume makes it easier for employers to decide if the applicant is a good fit for the job. Examples of skills should not be included on a resume, as employers will be looking for those skills during the interview process.

Soft Skills:

Organizational Skills
Time Management
Communication Skills
Problem Solving
Multi-tasking
Writing Skills
Interpersonal Skills
Flexibility
Attention to Detail
Project Management

Hard Skills:

Office Management
Data Entry
Calendar Management
Scheduling
Organization
Filing
Research
Communication
Bookkeeping
Computer Skills

Common Mistakes to Avoid When Writing an Administrative Assistant Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Administrative Assistant resume

Highlight any administrative experience you have.
Include soft skills such as communication, problem solving and organizational abilities.
Be sure to include any computer software programs you are proficient in.
Provide examples of how you were able to use your skills to save time or money.
Include any awards or certifications you have received.
Demonstrate how you have been able to help improve customer service or office efficiency.

It's time to begin the job search. Make sure you put your best foot forward and land your next job with the help of Resumaker.ai.