Are you looking for a new role as a Personal Assistant? Our resume sample will provide you with the guidance and inspiration you need to create a standout job application. You'll learn how to structure and format your resume, as well as what kind of information to include. We'll also provide you with expert tips to ensure your resume is noticed by potential employers.
We will cover:
- How to write a resume, no matter your industry or job title.
- What to put on a resume to stand out.
- The top skills employers from every industry want to see.
- How to build a resume fast with our professional Resume Builder.
- What a resume template is, and why you should use it.
What does a Personal Assistant do?
A personal assistant is a person who assists with various tasks related to day-to-day life. Personal assistants typically provide administrative, clerical, and organizational support to their employer. Tasks may include scheduling appointments, managing travel arrangements, managing calendars, making phone calls, organizing documents, and assisting with research. In addition, depending on the employer's needs, personal assistants may also provide personal care services such as running errands, shopping, and providing transportation.
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What are some responsibilities of a Personal Assistant?
- Maintaining calendars and scheduling appointments
- Making travel arrangements
- Organizing events and meeting
- Managing correspondence
- Screening phone calls and emails
- Making purchases and running errands
- Conducting research
- Preparing reports and presentations
- Providing general administrative support
Sample Personal Assistant Resume for Inspiration
Personal Assistant
John Smith is an experienced and reliable Personal Assistant with extensive experience in providing assistance to business owners and professionals. He is highly organized, detail-oriented and able to handle multiple tasks simultaneously. John is passionate about helping others succeed and is committed to providing the highest level of service.
Work Experience
- Personal Assistant at XYZ Company, 2019 - Present
- Provide executive and administrative support to the CEO
- Manage calendar, travel arrangements, and office operations
- Prepare and review correspondence, reports, and presentations
- Research, analyze, and summarize information
Education
- Bachelor of Science in Business Administration, University of California, 2015
Skills
- Microsoft Office Suite
- Project Management
- Organizational and Time Management
- Communication and Interpersonal Skills
Certifications
- Certified Personal Assistant, ABC Company, 2019
Languages
- English (fluent)
- Spanish (conversational)
Resume tips for Personal Assistant
Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Personal Assistant resume tips.
We collected the best tips from seasoned Personal Assistant - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.
- Highlight any experience you have as a Personal Assistant, such as organizing events, managing calendars, and providing administrative support.
- Mention any skills that are relevant to the position, such as excellent communication, organizational, and multitasking abilities.
- Include any relevant certifications or courses you have completed that are applicable to the position.
- Demonstrate your flexibility by mentioning any prior experience working remotely.
- Demonstrate your dedication to the role by mentioning any volunteer experience or internships you have completed.
Personal Assistant Resume Summary Examples
A personal assistant resume summary or resume objective is an excellent way to make sure your resume stands out from the competition. It gives potential employers an at-a-glance overview of your relevant experience and qualifications, as well as a glimpse into what makes you unique as an applicant. It also serves as a great introduction for an interview, allowing you to explain why you are the best candidate for the job.
For Example:
- Highly organized and reliable Personal Assistant with 10+ years of experience providing administrative and clerical support. Expert in calendar management and document organization.
- Talented Personal Assistant with exceptional communication and organizational skills. Experienced in overseeing travel, scheduling, and meeting arrangements.
- Detail-oriented Personal Assistant with an exceptional track record of providing outstanding support to management and executive teams. Skilled in calendar management and event planning.
- Professional Personal Assistant with 7+ years of experience in managing complex projects and providing efficient administrative support. Proven ability to work independently and meet tight deadlines.
- Dynamic Personal Assistant with a commitment to delivering exceptional service to clients. Skilled in time management, multitasking, and problem-solving. Experienced in managing office operations.
Build a Strong Experience Section for Your Personal Assistant Resume
Building a strong experience section for a personal assistant resume is important for a few reasons. First, recruiters and employers review resumes for a few seconds, so a strong experience section will capture their attention. Second, a strong experience section will demonstrate that you have the skills and experience necessary for the position. Finally, a strong experience section will show that you have the organizational and interpersonal skills needed to be successful in the role.
For Example:
- Provided administrative support to two Senior Managers in a fast-paced corporate environment.
- Scheduled appointments, managed calendars and organized travel arrangements for executive staff.
- Performed light accounting tasks such as invoicing, accounts payable and accounts receivable.
- Created and maintained databases, files and records in order to ensure accurate and up-to-date information.
- Prepared PowerPoint presentations, reports and other documents as needed.
- Reviewed and responded to emails, phone calls and other correspondence on behalf of executive staff.
- Organized and attended meetings, conferences and other events.
- Managed and tracked expenses associated with running the office.
- Provided reception and customer service support as needed.
- Assisted with special projects as required.
Personal Assistant resume education example
Personal assistants typically need a high school diploma or equivalent, though some employers may prefer applicants who have some college experience or a degree. They must possess excellent written and verbal communication skills, be highly organized, and be able to multitask. Familiarity with basic computer applications such as Microsoft Office is often a requirement, as well. Employers may also require personal assistants to have a valid driver's license and access to a reliable form of transportation.
Here is an example of an experience listing suitable for a Personal Assistant resume:
- Bachelor of Arts in Business, XYZ University, Anytown, USA, June 20XX
- Associate Degree in Office Administration, ABC College, Anytown, USA, June 20XX
- Certified Administrative Professional (CAP) Certification, Anytown, USA, June 20XX
Personal Assistant Skills for a Resume
It is important to add skills to a Personal Assistant Resume because it demonstrates the candidate's capability to handle tasks that are related to their job. Skills should be tailored to the position they are applying for and should demonstrate the individual's ability to handle tasks from different areas. This can include communication, organization, technology, problem solving, and other relevant skills. Including skills on a resume can also help the employer to identify what the candidate is capable of doing and can be a helpful way to distinguish the candidate from others.
Soft Skills:
- Organizational Skills
- Communication Skills
- Time Management
- Interpersonal Skills
- Problem Solving
- Attention to Detail
- Multi-Tasking
- Adaptability
- Stress Management
- Discretion/Confidentiality
- Time Management
- Organizational Skills
- Computer Literacy
- Calendar Management
- Communication Skills
- Data Entry
- Scheduling Appointments
- Project Management
- Administrative Tasks
- Multi-tasking
Common Mistakes to Avoid When Writing a Personal Assistant Resume
In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.
- Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
- Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
- Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
- Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
- Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
- Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
- Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.
Key takeaways for a Personal Assistant resume
- Highlight your organizational, communication, and administrative skills.
- Demonstrate your ability to manage multiple tasks.
- Include any relevant experience, such as working with executives, scheduling meetings, and coordinating travel.
- Highlight any software or technical skills you may have.
- Showcase your problem-solving and time management abilities.
- Emphasize any experience with customer service.
- Be sure to include any certifications you may have.
It's time to begin the job search. Make sure you put your best foot forward and land your next job with the help of Resumaker.ai.
