HR Administrative Assistant CV: Sample & Guide [Entry Level + Senior Jobs]

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HR Administrative Assistant CV Example
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HR Administrative Assistant CV Example

This article provides a comprehensive CV example for an HR Administrative Assistant. The sample outlines the key skills, qualifications, and experience required for this role. The CV also includes tips and advice on how to make yours stand out from the competition and get you noticed by potential employers. With this CV example, you can create a powerful document that will help you take the next step in your career.

We will cover:

  • How to write a CV, no matter your industry or job title.
  • What to put on a CV to stand out.
  • The top skills employers from every industry want to see.
  • How to build a CV fast with our professional CV Builder.
  • What a CV template is, and why you should use it.
Moreover, we'll offer expert advice on crafting CVs and share professional examples to ignite your inspiration.

What does a HR Administrative Assistant do?

A HR Administrative Assistant provides administrative support to the human resources department. They typically manage payroll, employee records, and benefit plans, and support recruiting processes. They may also assist with onboarding new employees, managing employee relations, and other tasks related to the HR department.

What are some responsibilities of a HR Administrative Assistant?

  • Maintain employee records and paperwork
  • Answer employee questions and provide guidance on HR policies
  • Support the recruitment process from advertising job openings to scheduling interviews
  • Assist with onboarding and orientation of new hires
  • Handle payroll and benefit administration
  • Perform data entry and update employee information
  • Organize and maintain personnel files
  • Process invoices and purchase orders
  • Assist with other HR projects as needed

Sample HR Administrative Assistant CV for Inspiration

Personal Details:
Name: Jane Doe
Address: 123 Main Street, Anytown, USA
Phone: 555-555-5555

Jane Doe is an experienced HR Administrative Assistant with strong technical and organizational skills. She has extensive experience in a wide range of HR and administrative functions, including employee onboarding, payroll processing, and benefits administration. Jane has a Bachelor’s degree in Human Resource Management and is certified in HR compliance and best practices. She is fluent in English and Spanish.

Work Experience:

  • HR Administrative Assistant, ABC Corporation (June 2020 - Present)
    • Managed onboarding process for new hires, including completing background checks and verifying employment eligibility.
    • Processed bi-weekly payroll for 500+ employees.
    • Developed and maintained employee records, ensuring accuracy and compliance with applicable labor laws.
    • Assisted with the administration of employee benefits, including health insurance and 401(k) plans.
  • HR Intern, XYZ Corporation (March 2018 - January 2020)
    • Provided support in all areas of HR, including recruitment, onboarding, and payroll processing.
    • Assisted with the planning and implementation of corporate events and team-building activities.
    • Performed various administrative tasks such as updating employee records and scheduling meetings.

Bachelor’s Degree in Human Resource Management, Anytown University, Anytown, USA (September 2016 - June 2020)


  • Strong organizational and communication skills
  • Proficient in Microsoft Office Suite
  • Experience with HRIS and payroll systems
  • Knowledge of labor laws and regulations


  • HR Compliance Certified, Society for Human Resource Management (SHRM)
  • Certified Professional in Human Resources (CPHR)

English and Spanish (fluent)

CV tips for HR Administrative Assistant

Crafting an impeccable CV that kickstarts your career is a challenging endeavor. While adhering to fundamental writing principles is beneficial, seeking guidance customized for your unique job pursuit is equally prudent. As a newcomer to the professional realm, you require HR Administrative Assistant CV pointers.
We've curated top-notch advice from experienced HR Administrative Assistant individuals. Explore their insights to streamline your writing journey and enhance the likelihood of fashioning a CV that captivates potential employers' attention.

  • Highlight your interpersonal and organizational skills.
  • List any specialized software or systems you have experience with.
  • Demonstrate the ability to work independently and as part of a team.
  • Promote your experience with handling confidential information.
  • Include your knowledge of employee benefits packages.

HR Administrative Assistant CV Summary Examples

A CV Summary or CV Objective is a great way to give a brief introduction of your skills and experience to a potential employer. It's an effective way to capture their attention and distinguish yourself from other candidates. In the Summary or Objective, you can highlight some of your key strengths and explain why you are the best candidate for the job. Additionally, it's a great way to showcase how your skills and experience make you the ideal candidate to fulfill the role.

For Example:

  • Experienced HR Administrative Assistant with 5+ years of experience providing administrative support to HR departments.
  • Adaptable and organized HR Administrative Assistant with excellent communication and problem solving skills.
  • Detail-oriented HR Administrative Assistant with proven ability to multi-task and prioritize tasks efficiently.
  • Resourceful HR Administrative Assistant with deep knowledge of HR systems and policies.
  • Motivated HR Administrative Assistant with a background in data entry, Microsoft Office, and payroll processing.

Build a Strong Experience Section for Your HR Administrative Assistant CV

Building a strong experience section for a HR Administrative Assistant CV is important because it is the section that most employers will look at first. This section should highlight the key skills and experiences that make you a strong candidate for the job. It should demonstrate how you have used your skills to support the organization and how you have provided value to the HR team. Additionally, it should also show your commitment to the job by listing any relevant training courses, certifications, and volunteer work. This will show employers that you have the knowledge and experience needed to be successful in the role.

For Example:

  • Provided administrative support to Human Resources department by maintaining employee records and assisting with onboarding of new employees.
  • Responsible for scheduling and coordinating interviews, meetings and special events.
  • Collected and distributed accurate information regarding employee benefits packages.
  • Maintained and updated employee records in accordance with policy and legal requirements.
  • Prepared correspondence, reports and other documents, ensuring accuracy and completeness.
  • Processed new hire paperwork and conducted new hire orientations.
  • Organized and maintained filing systems, including confidential personnel records.
  • Answered employee questions regarding benefits, policies and procedures.
  • Resolved payroll discrepancies and maintained accurate payroll data.
  • Provided support to management team by completing special projects and assignments.

HR Administrative Assistant CV education example

A HR Administrative Assistant should have a high school diploma or equivalent. It is also beneficial to have a post-secondary education in human resources, business administration or a related field. Knowledge of payroll software, Microsoft Office Suite and other related applications is also beneficial. Strong organizational skills, attention to detail, good communication skills and the ability to multitask are also important.

Here is an example of an experience listing suitable for a HR Administrative Assistant CV:

  • Bachelor of Arts in Human Resources, ABC University, 2019
  • Associate of Arts in Business Administration, XYZ College, 2017
  • Certificate in Office Administration, LMN School, 2016
  • Certificate in Human Resources Management, PQR Institute, 2014

HR Administrative Assistant Skills for a CV

It is important to add skills to an HR Administrative Assistant CV because it allows potential employers to quickly identify if you are suitable for the role. Skills demonstrate your abilities and help you stand out from other applicants. Examples of skills you could include are communication, organizational, customer service, problem-solving, multitasking, time management, computer literacy, and recordkeeping. Including these skills will show employers that you have the necessary abilities to succeed in the role.

Soft Skills:

  1. Organizational Skills
  2. Time Management
  3. Communication Skills
  4. Problem Solving
  5. Attention to Detail
  6. Teamwork
  7. Flexibility
  8. Interpersonal Skills
  9. Conflict Resolution
  10. Confidentiality
Hard Skills:
  1. Scheduling
  2. Recruiting
  3. Documentation
  4. Data Entry
  5. Employment Law
  6. Performance Tracking
  7. HRIS
  8. Payroll
  9. Benefits Administration
  10. Compliance

Common Mistakes to Avoid When Writing a HR Administrative Assistant CV

In today's competitive job market, an average of 180 applications floods employers' inboxes for each vacant position. To streamline this influx of CVs, companies frequently employ automated applicant tracking systems that weed out less qualified candidates. If your CV manages to surpass these digital gatekeepers, it must still captivate the attention of the recruiter or hiring manager. Given the sheer volume of applications, a mere 5 seconds is typically allocated to each CV before a decision is reached. With this in mind, it's crucial to eliminate any extraneous information that might relegate your application to the discard pile. To ensure your CV shines, consult the list below for elements to avoid including in your job application.

  • Skipping the cover letter: A well-crafted cover letter is an opportunity to showcase your suitability for the role and express your enthusiasm for it.
  • Excessive jargon: CVs laden with technical terms can alienate hiring managers who lack specialized knowledge.
  • Neglecting vital details: Incorporate your contact information, education, work history, and pertinent skills and experiences.
  • Relying on generic templates: Tailoring your CV to the specific job exhibits your commitment to the position and company.
  • Errors in spelling and grammar: Proofreading is essential to eliminate typos, spelling errors, and grammatical blunders.
  • Overemphasizing duties: Highlight accomplishments to underline your candidacy's value.
  • Sharing personal information: Steer clear of revealing personal details like age, marital status, or religious affiliations.

Key takeaways for a HR Administrative Assistant CV

  • Outline your administrative skills and experience
  • Highlight any HR-related qualifications
  • Emphasize your knowledge of software and technology
  • Showcase your organizational skills
  • Showcase your problem-solving abilities
  • List any relevant certifications and awards
  • Demonstrate your ability to handle confidential information
  • Include details of any relevant voluntary work

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