Secretary Resume Examples (Template & 20+ Tips)

Are you looking to land a job as a secretary? A well-crafted resume is essential to showcasing your skills and experience in the best light. Our Secretary Resume Example article provides a comprehensive guide on how to create a winning resume that will impress potential employers. From formatting tips to example sections and content, this article has everything you need to create an effective resume that highlights your qualifications for the job.

We will cover:

How to write a resume, no matter your industry or job title.
What to put on a resume to stand out.
The top skills employers from every industry want to see.
How to build a resume fast with our professional Resume Builder.
Why you should use a resume template

Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does a Secretary do?

Answer and direct phone calls and take messages
Organize and schedule appointments and meetings
Write and distribute emails, memos, letters, and forms
Maintain filing system and manage office supplies
Assist in preparation of reports and presentations
Handle incoming and outgoing mail
Handle basic bookkeeping tasks
Manage and update databases and records

We’re about to begin, but first, here are some other Secretary related resume examples:

What are some responsibilities of a Secretary?

Answering phone calls and directing them to the appropriate person
Scheduling and coordinating meetings and appointments
Managing and organizing physical and digital files and records
Handling incoming and outgoing mail and emails
Assisting with travel arrangements and accommodations
Taking meeting minutes and transcribing dictation
Preparing and editing documents, reports, and presentations
Ordering and maintaining office supplies
Welcoming and assisting visitors to the office

Sample Secretary Resume for Inspiration

Resume Personal Details

Name: Jane Doe

Email: janedoe@email.com

Phone: 123-456-7890

Summary

Jane Doe is a dedicated and efficient secretary with 5 years of experience in providing administrative support. She is highly organized and possesses excellent communication skills.

Work Experience

Administrative Assistant at XYZ Company (2017-2020)

Responsibilities:

Managed and organized office operations
Handled incoming calls and emails
Assisted in scheduling appointments and meetings

Secretary at ABC Corporation (2015-2017)

Responsibilities:

Supported senior management with administrative tasks
Prepared and distributed documents and reports
Managed office supplies and inventory

Education

Bachelor's Degree in Business Administration from University X (2015)

Skills

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Excellent organizational and multitasking abilities
Strong attention to detail

Certifications

Certified Administrative Professional (CAP)

Languages

English (Fluent)
Spanish (Intermediate)

Resume tips for Secretary

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Secretary resume tips.
We collected the best tips from seasoned Secretary - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

Highlight relevant skills such as office management, scheduling, and communication
Showcase your experience with administrative tasks and handling sensitive information
Include any certifications or training related to secretarial work
Emphasize your attention to detail and ability to multitask
Add any languages or software proficiency that can contribute to the role

Secretary Resume Summary Examples

A Secretary Resume Summary or Resume Objective is essential for effectively communicating your skills and experience to potential employers. It provides a brief overview of your qualifications, professional background, and career goals, which can make you stand out in the competitive job market. Whether you are an experienced secretary or just entering the field, a well-crafted summary or objective can help you make a strong first impression and secure job interviews.

For Example:

Managed busy executive calendar and coordinated all meeting and travel arrangements
Processed incoming and outgoing correspondence and maintained filing system
Answered and directed phone calls and greeted clients in a professional manner
Handled office supply inventory and ordering to ensure smooth operations
Assisted in preparing reports, presentations, and other administrative tasks as directed

Build a Strong Experience Section for Your Secretary Resume

Building a strong experience section for a secretary resume is essential because it showcases your knowledge and skills in various administrative tasks such as scheduling, correspondence, and document organization. This section provides insight into your ability to handle multiple responsibilities efficiently and effectively. It also demonstrates your experience in using office equipment and software, which are crucial qualifications for a secretary role. A strong experience section can make your resume stand out to potential employers.

For Example:

Managed executive schedules and coordinated meetings, travel, and conference calls.
Organized and maintained office filing systems and databases.
Screened and directed incoming calls and emails to appropriate personnel.
Prepared and edited correspondence, reports, and presentations.
Assisted with the planning and execution of company events and functions.
Managed office supply inventory and placed orders as needed.
Assisted with payroll processing and employee timekeeping.
Coordinated with IT personnel to troubleshoot office equipment and technology issues.
Assisted with onboarding and training of new staff members.
Maintained confidentiality and security of sensitive information and documents.

Secretary resume education example

A secretary typically needs at least a high school diploma or equivalent. Many employers prefer candidates with some post-secondary education, such as an associate's degree or certification in office administration or related field. Strong computer skills, including proficiency in word processing and spreadsheet programs, are often required. Some employers may also require previous experience in an administrative role. Good communication and organizational skills are essential for success in this position.

Here is an example of an experience listing suitable for a Secretary resume:

Bachelor of Arts in Business Administration, University of XYZ, 2015-2019
High School Diploma, ABC High School, 2011-2015

Secretary Skills for a Resume

Adding skills to a Secretary Resume is important as it demonstrates the candidate's ability to organize, prioritize, and manage tasks efficiently. It also showcases their proficiency in using various office equipment and computer software. In addition, including skills such as communication, time management, and attention to detail can help highlight their competence in handling administrative responsibilities effectively.

Soft Skills:

Communication
Organization
Time management
Adaptability
Problem solving
Attention to detail
Customer service
Teamwork
Multi-tasking
Professionalism

Hard Skills:

Typing speed
Transcription ability
Proficient in MS Office
Data entry accuracy
Bookkeeping skills
Shorthand proficiency
Record keeping
Calendar management
Meeting coordination
Technology savvy

Common Mistakes to Avoid When Writing a Secretary Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Secretary resume

Proficient in handling administrative tasks such as scheduling, correspondence, and record-keeping
Strong communication skills and ability to interact professionally with clients and colleagues
Proven multitasking abilities and attention to detail
Experience with office software and equipment
Ability to prioritize and manage time effectively

It's time to begin the job search. Make sure you put your best foot forward and land your next job with the help of Resumaker.ai.