Office Secretary Resume: Job Description, Sample & Guide

Are you searching for an Office Secretary position? Our Office Secretary Resume Example article is designed to help you craft the perfect resume to land your next job. We provide a comprehensive overview of the job duties and responsibilities of an Office Secretary, along with helpful tips on how to make your resume stand out from the rest. Whether you're a seasoned professional or an entry-level job seeker, you'll find the information you need in this article to take your resume to the next level.

We will cover:

How to write a resume, no matter your industry or job title.
What to put on a resume to stand out.
The top skills employers from every industry want to see.
How to build a resume fast with our professional Resume Builder.
Why you should use a resume template

Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does an Office Secretary do?

A office secretary is responsible for managing the day-to-day administrative tasks of a business office. This may include answering phones, managing correspondence, scheduling meetings, organizing files, preparing documents, and providing support to other staff members. They may also be responsible for ordering office supplies, maintaining records, and coordinating travel and events.

We’re about to begin, but first, here are some other Office Secretary related resume examples:

What are some responsibilities of an Office Secretary?

Manage the office calendar and schedule appointments
Greet visitors and answer incoming calls
Organize and maintain files and records
Create documents such as invoices, reports, memos, letters, and other correspondence
Process incoming and outgoing mail and other material
Prepare and modify documents including correspondence, reports, drafts, memos, and emails
Help coordinate events and meetings
Order office supplies and maintain inventory
Provide general administrative and clerical support to colleagues and supervisors
Assist in the preparation of regularly scheduled reports

Sample Office Secretary Resume for Inspiration

Personal Details:
Name: Jane Doe
Address: 123 Main Street, Anytown, ST 00001
Phone: (000) 000-0000
Email: janedoe@example.com

Summary:
Jane Doe is an experienced and organized Office Secretary with five years of experience providing administrative support to businesses and teams. She has a proven track record of providing excellent customer service, managing correspondence, and maintaining office procedures. She is highly organized, detail-oriented, and proficient in various computer software applications.

Work Experience:

Office Secretary, ABC Company, Anytown, ST (2017-Present)

Provide administrative and customer service support for a team of 10 professionals.
Manage correspondence, filing, and other office procedures.
Assist with the preparation of presentations, reports, and other documents.
Answer and direct incoming phone calls.

Receptionist, XYZ Corporation, Anytown, ST (2015-2017)

Greeted and directed visitors to the appropriate staff.
Managed incoming and outgoing mail.
Answered and managed incoming phone calls.

Education:
Bachelor of Science in Business Administration, Anytown University, Anytown, ST (2015)

Skills:

Office Administration
Customer Service
Data Entry
Microsoft Office Suite
Google Suite
Typing (60 WPM)

Certifications:
Certified Professional Secretary (CPS), International Association of Administrative Professionals (IAAP) (2018)

Languages:
English (native)
Spanish (conversational)

Resume tips for Office Secretary

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Office Secretary resume tips.
We collected the best tips from seasoned Office Secretary - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

Highlight your organizational and administrative skills that are relevant to the role.
Include any relevant experience, such as customer service or data entry.
Outline any specialized training you have that is applicable to the role.
Include relevant computer software and hardware skills.
Mention any accomplishments at your current or past positions that are applicable to the role.

Office Secretary Resume Summary Examples

A resume summary or resume objective is an important part of an Office Secretary resume as it provides employers with a snapshot of your skills and experience. It is also the first thing that employers will see and can help to set you apart from other candidates. A well-crafted resume summary or resume objective should give employers an overview of your qualifications and make them want to learn more about you. It should highlight the key qualities you possess that make you a strong candidate for the position.

For Example:

Motivated and organized Office Secretary with 5+ years of experience in administrative support, customer service, and data entry.
Skilled Office Secretary with 5+ years of experience in customer relations, filing, and data processing.
Diligent Office Secretary with 10+ years of experience in calendar management, scheduling, and document creation.
Knowledgeable Office Secretary with 7+ years of experience in records management, customer service, and meeting coordination.
Resourceful Office Secretary with 3+ years of experience in office organization, telephone support, and data entry.

Build a Strong Experience Section for Your Office Secretary Resume

Building a strong experience section for a office secretary resume is important for a few reasons. First, it allows potential employers to gain a better understanding of your skills and abilities. Second, it will help to highlight your most relevant experiences and qualifications. Lastly, it is an opportunity to showcase how you have contributed to the success of past employers. Employers are looking for candidates who have a proven track record of success. A strong experience section will help to demonstrate that you are a capable and reliable employee who can bring value to their organization.

For Example:

Performed a variety of administrative tasks, including maintaining office supplies, filing documents, and organizing meetings.
Provided excellent customer service, answering phone calls and responding to emails.
Developed detailed spreadsheets and presentations for management.
Supported the office in a variety of tasks, including scheduling appointments and managing calendars.
Handled confidential information with discretion and professionalism.
Developed and implemented organizational systems for efficient workflow.
Assisted with payroll and accounts payable/receivable.
Conducted research and provided administrative support for special projects.
Organized and maintained physical and digital filing systems.
Prepared and distributed reports and documents in a timely manner.

Office Secretary resume education example

A Office Secretary typically needs at least a high school diploma or equivalent, though some employers may prefer an Associate's degree in Business Administration or a related field. They should also be proficient in English, as well as computer literacy and basic office skills. Experience in office management or customer service may also be beneficial.

Here is an example of an experience listing suitable for a Office Secretary resume:

Associate of Arts in Office Administration, ABC College, Anytown, USA
Certificate in Business Office Technology, DEF School, Anytown, USA
Certificate in Executive Office Administration, GHI School, Anytown, USA

Office Secretary Skills for a Resume

Adding skills to an Office Secretary resume is important because it shows employers that you have the knowledge and abilities necessary to effectively perform the job duties. Skills demonstrate that you are qualified for the position and can provide value to the company. Examples of skills for an Office Secretary resume include communication, organization, time management, customer service, data entry, filing, scheduling, and problem solving.

Soft Skills:

Organizational Skills
Time Management
Communication Skills
Interpersonal Skills
Problem Solving
Multi-tasking
Detail Oriented
Adaptability
Flexibility
Computer Proficiency

Hard Skills:

Filing
Typing
Bookkeeping
Calendar Management
Communication
Data Entry
Proofreading
Multitasking
Organizational
Microsoft Office

Common Mistakes to Avoid When Writing an Office Secretary Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Office Secretary resume

Strong administrative and organizational skills
Proficient in MS Office Suite and other relevant software programs
Exceptional customer service and communication skills
Ability to prioritize tasks and work independently
Knowledge of office equipment and supplies
Ability to maintain confidentiality and handle sensitive information
Ability to multi-task and handle multiple projects at once
Flexible and reliable team player

It's time to begin the job search. Make sure you put your best foot forward and land your next postal service job with the help of Resumaker.ai.