Office Administrative Assistant Resume: Job Description, Sample & Guide

Are you looking for a job as an office administrative assistant? Our resume example article provides a comprehensive guide to help you create a standout resume. As an office administrative assistant, you play a crucial role in ensuring the smooth running of the office. This article includes a sample resume and useful tips to help you highlight your administrative skills and experience effectively. Use our resume example to land the office administrative assistant role you desire.

We will cover:

How to write a resume, no matter your industry or job title.
What to put on a resume to stand out.
The top skills employers from every industry want to see.
How to build a resume fast with our professional Resume Builder.
Why you should use a resume template

Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does an Office Administrative Assistant do?

Answer and direct phone calls
Organize and schedule appointments
Write and distribute emails, memos, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors

We’re about to begin, but first, here are some other Office Administrative Assistant related resume examples:

What are some responsibilities of an Office Administrative Assistant?

Manage and maintain office supplies and equipment
Answer and direct phone calls
Organize and schedule appointments and meetings
Produce and distribute correspondence, memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies and research new deals and suppliers
Maintain contact lists
Provide general support to visitors
Act as the point of contact for internal and external clients

Sample Office Administrative Assistant Resume for Inspiration

Personal Details:

Name: Jane Smith
Email: jane.smith@example.com
Phone: 123-456-7890
Address: 123 Main St, City, State, ZIP

Summary:

Jane Smith is an experienced Office Administrative Assistant with a strong attention to detail and excellent organizational skills. She has a proven track record of effectively managing office operations and providing administrative support to senior management.

Work Experience:

Administrative Assistant at ABC Company (2018-2021)
- Managed office supplies and inventory, ensuring availability of necessary items at all times
- Scheduled and coordinated meetings, conferences, and travel arrangements for senior management
- Provided general administrative support such as data entry, filing, and managing correspondence
Office Coordinator at XYZ Corporation (2015-2018)
- Oversaw daily office operations, including managing incoming calls, emails, and mail
- Assisted with the onboarding process for new employees and maintained employee records
- Supported the planning and execution of office events and functions

Education:

Bachelor's Degree in Business Administration, University of ABC (2015)

Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent communication and interpersonal skills
Strong organizational and time management abilities
Ability to multitask and prioritize tasks effectively

Certifications:

Certified Administrative Professional (CAP)

Languages:

Fluent in English and Spanish

Resume tips for Office Administrative Assistant

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Office Administrative Assistant resume tips.
We collected the best tips from seasoned Office Administrative Assistant - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

Highlight your relevant skills and experience
Include specific examples of your administrative duties
Showcase your ability to multitask and prioritize tasks
Use numbers and metrics to demonstrate your impact on previous employers
Emphasize your knowledge of office software and technology

Office Administrative Assistant Resume Summary Examples

A summary or objective on an Office Administrative Assistant resume is important because it provides a brief overview of your skills, experience, and career goals. It allows hiring managers to quickly understand what you can bring to the role and how you can contribute to the organization. Additionally, a well-crafted summary or objective can grab the attention of potential employers and make them want to learn more about you.

For Example:

Highly organized and detail-oriented administrative professional with 5+ years of experience in supporting office operations and executive teams.
Proficient in managing calendars, scheduling meetings, and handling travel arrangements to ensure efficient office workflow.
Skilled in using MS Office Suite and handling general office duties, such as data entry, filing, and coordinating office supplies.
Strong communication and interpersonal skills, with the ability to effectively liaise with clients, vendors, and internal staff members.
Demonstrated ability to prioritize tasks, multi-task, and handle confidential information in a fast-paced office environment.

Build a Strong Experience Section for Your Office Administrative Assistant Resume

Building a strong experience section for an office administrative assistant resume is essential as it showcases the candidate's relevant skills, knowledge, and achievements. It provides potential employers with a clear understanding of the candidate's capabilities and suitability for the role. A strong experience section can demonstrate the candidate's ability to handle various administrative tasks efficiently, manage schedules, and communicate effectively, increasing their chances of securing an interview and ultimately landing the job.

For Example:

Managed office supplies inventory and placed orders as needed
Handled incoming and outgoing correspondence, including emails and phone calls
Assisted with scheduling appointments and meetings for the office staff
Maintained and organized filing systems for easy access to important documents
Coordinated travel arrangements for company executives and staff
Prepared reports, spreadsheets, and presentations for team meetings
Assisted in the planning and execution of office events and functions
Managed office equipment, including troubleshooting and coordinating repairs
Provided administrative support to various departments within the organization
Assisted with the onboarding and training of new office staff members

Office Administrative Assistant resume education example

Office Administrative Assistants typically need a high school diploma or equivalent. Some employers may prefer candidates with a post-secondary certificate or associate's degree in office administration or a related field. Courses in computer skills, office management, and business communication can also be beneficial. Strong organizational, communication, and computer skills are important for success in this role.

Here is an example of an experience listing suitable for a Office Administrative Assistant resume:

Bachelor’s degree in Business Administration
Associate’s degree in Office Management
Certification in Microsoft Office Suite

Office Administrative Assistant Skills for a Resume

It is important to add skills for an Office Administrative Assistant resume as it helps showcase the candidate's qualifications and capabilities. These skills demonstrate the candidate's ability to effectively manage office tasks, communicate with colleagues and clients, and efficiently handle administrative duties. Including relevant skills also increases the chances of being noticed by employers and improves the candidate's overall marketability.

Soft Skills:

Organization
Communication
Time Management
Adaptability
Problem-Solving
Customer Service
Attention to Detail
Teamwork
Multi-tasking
Dependability

Hard Skills:

Microsoft Office Proficiency
Data Entry Accuracy
Report Generation
Calendar Management
Record Keeping
Database Management
Spreadsheets
Meeting Coordination
Office Equipment Operation
Travel Arrangements

Common Mistakes to Avoid When Writing an Office Administrative Assistant Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Office Administrative Assistant resume

Strong organizational and multitasking skills
Proficient in Microsoft Office suite
Excellent communication and interpersonal abilities
Experience in office management and administrative support
Ability to prioritize and handle multiple tasks efficiently
Detail-oriented and capable of handling sensitive information
Proactive problem solver and team player
Familiarity with office equipment and technology
Ability to handle confidential information with discretion

It's time to begin the job search. Make sure you put your best foot forward and land your next job with the help of Resumaker.ai.