Maintenance Administrator Resume: Job Description, Sample & Guide

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Maintenance Administrator Resume Example
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Maintenance Administrator Resume Example

Welcome to our Maintenance Administrator Resume Example article! Here, we will provide you with an example of a successful maintenance administrator resume that you can use as a reference when creating your own. This article will walk you through the basics of what to include in your resume, as well as provide tips on how to write a compelling one. We hope that this article helps you create a resume that will stand out in the crowd and get you the job you want.

We will cover:

  • How to write a resume, no matter your industry or job title.
  • What to put on a resume to stand out.
  • The top skills employers from every industry want to see.
  • How to build a resume fast with our professional Resume Builder.
  • What a resume template is, and why you should use it.
Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does a Maintenance Administrator do?

A Maintenance Administrator is responsible for managing the maintenance, repair, and upkeep of a company's facilities and equipment. This may include overseeing technicians, scheduling maintenance activities, ordering supplies, and ensuring that all maintenance activities are performed in accordance with safety and quality standards. The Maintenance Administrator may also be responsible for tracking and reporting on maintenance activities and costs, as well as developing and implementing preventative maintenance plans.

What are some responsibilities of a Maintenance Administrator?

  • Manage the maintenance team and monitor their performance
  • Create and implement preventative maintenance plans
  • Monitor and maintain inventory of spare parts and tools
  • Ensure that maintenance activities are conducted safely and efficiently
  • Develop and manage maintenance budgets
  • Develop and enforce maintenance policies and procedures
  • Coordinate with vendors and suppliers for repair and maintenance
  • Prepare regular reports on maintenance activities
  • Identify and address potential maintenance problems
  • Provide technical support and guidance to the maintenance team

Sample Maintenance Administrator Resume for Inspiration

Maintenance Administrator

Name: John Doe
Address: 123 Main Street, Anytown, ST 12345
Phone Number: (123) 456-7890

John Doe is an experienced and reliable Maintenance Administrator with over 10 years of experience in the field. He is highly organized and has the ability to work independently or as part of a team. He is knowledgeable in all aspects of administrative duties and is also comfortable working with computer software and applications.

Work Experience

  • ABC Company, Anytown, ST - Maintenance Administrator (2014-Present)
  • XYZ Corporation, Anytown, ST - Maintenance Technician (2009-2014)


  • Anytown University, Anytown, ST - Bachelor's Degree in Business Administration (2006-2009)


  • Microsoft Office Suite
  • Data Entry
  • Problem Solving
  • Time Management
  • Organizational Skills


  • Certified Maintenance Administrator (CMA)
  • Certified Maintenance Technician (CMT)


  • English (Fluent)
  • Spanish (Conversational)

Resume tips for Maintenance Administrator

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Maintenance Administrator resume tips.
We collected the best tips from seasoned Maintenance Administrator - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

  • Highlight relevant experience and certifications
  • Include any related technical skills
  • Showcase your problem solving abilities
  • Demonstrate your ability to work in a team
  • Mention any safety training you have completed

Maintenance Administrator Resume Summary Examples

A resume summary or objective is an important section of a Maintenance Administrator resume as it provides the reader with a brief overview of the applicant's qualifications and experience. This section should be concisely written and should focus on the most important qualifications and experiences that the applicant has in relation to the position. It should emphasize the applicant's strengths and let the reader know why the applicant is the best candidate for the job.

For Example:

  • Experienced Maintenance Administrator with a proven track record of providing excellent customer service and organizing maintenance operations.
  • Knowledgeable Maintenance Administrator with 7+ years of experience managing and executing successful maintenance projects.
  • Organized Maintenance Administrator with 10+ years of experience in planning, scheduling and coordinating maintenance activities.
  • Proficient Maintenance Administrator with 5+ years of experience in overseeing and ensuring the efficient operation of all maintenance activities.
  • Reliable Maintenance Administrator with extensive experience in managing and supervising maintenance staff and operations.

Build a Strong Experience Section for Your Maintenance Administrator Resume

Building a strong experience section for a maintenance administrator resume is essential in order to showcase your skills and accomplishments and show potential employers what you have to offer. This section allows employers to get a better understanding of your abilities and expertise, as well as your professional development over the years. It is also important to provide detail and quantify your achievements, as this helps to demonstrate the value you can bring to the role. Ultimately, a strong experience section will help you stand out and make your resume more attractive to employers.

For Example:

  • Managed and updated preventative maintenance schedules for all equipment and systems to ensure compliance with regulations.
  • Performed regular facility inspections to ensure that all safety and environmental regulations were met.
  • Coordinated and scheduled maintenance requests with external vendors and contractors.
  • Developed and maintained an inventory of necessary spare parts and supplies.
  • Created and maintained an accurate record database of all maintenance activities.
  • Monitored and analyzed maintenance costs, budget, and performance.
  • Generated detailed reports of maintenance activities for management review.
  • Maintained and updated the maintenance database to ensure accuracy of all records.
  • Provided technical assistance to other departments in the organization.
  • Established and enforced safety and security policies for the maintenance department.

Maintenance Administrator resume education example

A Maintenance Administrator typically needs at least a high school diploma or equivalent. Postsecondary coursework or training in maintenance management, mechanical systems and computer applications may also be beneficial. Certification in maintenance management may also be necessary.

Here is an example of an experience listing suitable for a Maintenance Administrator resume:

  • Bachelor of Arts in Business Administration, University of California (2016)
  • Certificate in Facilities Maintenance Administration, California State University (2019)
  • Certificate in Leadership and Professional Management, Stanford University (2020)

Maintenance Administrator Skills for a Resume

Adding skills to a Maintenance Administrator Resume is important as it allows potential employers to quickly determine whether the candidate is suitable for the position. It also helps employers understand the candidate's knowledge and abilities in relation to the role. The types of skills that should be included on a Maintenance Administrator Resume vary depending on the individual's experience and the particular job for which they are applying. Generally, skills related to the maintenance and administrative functions of the role should be highlighted, such as problem-solving, organization, communication, and time management. Additionally, any technical skills related to the position, such as experience with specific computer and software programs, should also be included.

Soft Skills:

  1. Organizational Skills
  2. Communication Skills
  3. Problem Solving
  4. Teamwork
  5. Attention to Detail
  6. Time Management
  7. Interpersonal Skills
  8. Adaptability
  9. Leadership
  10. Decision Making
Hard Skills:
  1. Computer Literacy
  2. Technical Knowledge
  3. HVAC Systems
  4. Plumbing Systems
  5. Electrical Systems
  6. Machinery Repair
  7. Troubleshooting
  8. Inspection Skills
  9. Welding Skills
  10. Carpentry Skills

Common Mistakes to Avoid When Writing a Maintenance Administrator Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

  • Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
  • Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
  • Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
  • Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
  • Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
  • Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
  • Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Maintenance Administrator resume

  • Demonstrate technical proficiency in maintenance and repair processes.
  • Highlight knowledge of industry-related tools and equipment.
  • Showcase experience in managing and leading a maintenance team.
  • Mention a proven ability to handle a wide variety of maintenance tasks.
  • Detail experience in troubleshooting and identifying problems.
  • Demonstrate strong communication and organizational skills.
  • Stress knowledge of safety regulations and procedures.
  • Highlight experience with budgeting and cost control.

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