Executive Personal Assistant Resume Example (Free Guide)

Are you a highly-motivated professional looking to take the next step in your career as an executive personal assistant? If so, you’re in the right place. Our Executive Personal Assistant Resume Example article is here to help you create a resume that sets you apart from the competition. With expert tips and a resume example, you’ll be ready to make a great first impression and stand out from the crowd. Keep reading to learn more!

We will cover:

How to write a resume, no matter your industry or job title.
What to put on a resume to stand out.
The top skills employers from every industry want to see.
How to build a resume fast with our professional Resume Builder.
What a resume template is, and why you should use it.

Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does an Executive Personal Assistant do?

An Executive Personal Assistant (or "EPA") is a highly specialized job role that combines traditional administrative tasks with more specialized duties. The EPA serves as the right hand to the executive, providing a wide range of administrative, organizational and personal support. This includes tasks such as scheduling meetings, attending events on behalf of the executive, making travel arrangements, tracking expense reports, preparing presentations, handling correspondence and managing the executive’s calendar. The EPA also serves as a gatekeeper for the executive, acting as the first point of contact for internal and external stakeholders and ensuring that the executive is not overly inundated with requests that can be handled by other staff members.

We’re about to begin, but first, here are some other Executive Personal Assistant related resume examples:

What are some responsibilities of an Executive Personal Assistant?

Organize and maintain executive's schedule, including meetings and travel arrangements
Prepare and edit correspondence, reports, and presentations
Manage executive's email inbox and respond to inquiries on their behalf
Process expense reports
Handle confidential information with discretion
Anticipate needs of the executive and proactively provide solutions
Research and create content for executive projects and reports
Organize and coordinate meetings, conferences, and special events
Partner with other administrative staff to ensure smooth operations

Sample Executive Personal Assistant Resume for Inspiration

Name: Jane Doe

Address: 123 Main Street, New York, NY 10001

Phone Number: (123) 456-7890

Email: jane.doe@gmail.com

Jane Doe is an experienced and professional Executive Personal Assistant with 10+ years of experience providing high-level administrative, organizational and project management support to C-level executives. She is highly organized and competent in a wide range of tasks, from event planning and scheduling to complex multi-tasking. Jane is a reliable professional with excellent communication and problem-solving skills.

Work Experience

Executive Personal Assistant, ABC Corporation, New York, NY (2010 – Present)

Provide administrative and organizational support to the C-level executive.
Schedule internal and external meetings, arrange travel, and manage complex calendars.
Coordinate meetings, appointments and conferences.
Prepare reports and presentations, draft correspondence, and answer phone calls.
Handle confidential and sensitive information with discretion.

Executive Assistant, XYZ Corporation, New York, NY (2005 – 2010)

Assisted CEO with daily operations, including scheduling and organizing meetings.
Managed the CEO's calendar, arranged travel and planned events.
Prepared presentations and documents, and conducted research.

Education

Bachelor of Science in Business Administration (2005)
XYZ University, New York, NY

Skills

Administrative Support
Organizational Skills
Project Management
Communication
Problem-Solving
Time Management
Attention to Detail

Certifications

Certified Professional Secretary (CPS – 2009)

Languages

English (Fluent)
Spanish (Conversational)

Resume tips for Executive Personal Assistant

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Executive Personal Assistant resume tips.
We collected the best tips from seasoned Executive Personal Assistant - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

Highlight any past experience that would be beneficial to the role, including any administrative, project management, and customer service skills.
Detail any experience you may have in a related field, such as business administration, human resources, or accounting.
Include any special certifications or licenses you may have obtained.
Emphasize your ability to multitask in order to juggle multiple projects.
Demonstrate your communication and interpersonal skills, as well as your organizational abilities.

Executive Personal Assistant Resume Summary Examples

An effective executive personal assistant resume summary or resume objective is important for highlighting your most relevant skills, qualifications, and accomplishments that are applicable to the position of an executive personal assistant. It also serves as an introduction to potential employers, giving them a brief overview of your professional background and how you can contribute to their organization. This summary or objective should be tailored to the job description and should emphasize the unique skills and experiences that you offer. Ultimately, a well-crafted executive personal assistant resume summary or resume objective can be a great way to make a good first impression and stand out from the competition.

For Example:

Highly organized Executive Personal Assistant with 10+ years of experience providing administrative support to C-level executives.
Experienced Executive Personal Assistant with proven ability to manage complex tasks in a fast-paced environment.
Reliable and detail-oriented Executive Personal Assistant with strong interpersonal skills and a knack for problem solving.
Results-driven Executive Personal Assistant with an extensive background in scheduling and planning high-level meetings.
Flexible and proactive Executive Personal Assistant with excellent communication skills and a passion for providing exceptional support.

Build a Strong Experience Section for Your Executive Personal Assistant Resume

Building a strong experience section for an Executive Personal Assistant resume is important because it allows employers to get a detailed picture of the candidate’s skills and capabilities. This section should be tailored to the job requirements and highlight the candidate’s experience in performing executive-level administrative tasks. It should also emphasize any special skills and knowledge that the candidate may possess, such as advanced computer skills and knowledge of industry-specific software. An employer will use this section to evaluate the candidate’s abilities and decide if they are a good fit for the position.

For Example:

Provided executive-level administrative support to the President and Vice President of Operations.
Coordinated and managed executive calendars, travel arrangements, and meetings.
Drafted and edited reports and presentations for executive-level review.
Organized and facilitated conferences and events on behalf of the executive team.
Developed and maintained filing systems and databases to store and retrieve information.
Performed research and analyzed data to create reports and recommend solutions.
Created and distributed correspondence, agendas, and other documents.
Established and maintained relationships with stakeholders and other contacts.
Managed daily office operations and maintained office supplies.
Provided support for special projects and initiatives as needed.

Executive Personal Assistant resume education example

Most Executive Personal Assistants have at least a bachelor's degree in a business-related field such as business administration, management, or accounting. Many Executive Personal Assistants also have experience in the industries they are working in, such as hospitality, finance, or healthcare. Having advanced knowledge of computer systems and programs, such as Microsoft Office Suite, is also preferred.

Here is an example of an experience listing suitable for a Executive Personal Assistant resume:

University of London, London, UK- Bachelor of Arts in Business Administration, June 2015
University of Oxford, Oxford, UK- Diploma in Executive Personal Assistance, January 2017
University of Cambridge, Cambridge, UK- Professional Certificate in Human Resources Management, March 2019

Executive Personal Assistant Skills for a Resume

Adding skills to an Executive Personal Assistant Resume is important because it allows the employer to see that you have the qualifications and skills necessary to perform the tasks they require. Skills can include any qualifications that are relevant to the position, such as organizational skills, communication skills, computer skills, and customer service skills. Including skills on a resume is beneficial because it demonstrates to the employer that you have the desired abilities to succeed in the role.

Soft Skills:

Communication
Organizational
Time-Management
Problem-Solving
Multi-Tasking
Teamwork
Interpersonal
Leadership
Flexibility
Discretion

Hard Skills:

Organizational Skills
Time Management
Calendar Management
Invoicing
Scheduling
Database Management
Travel Arrangements
Proficient Typing
Communication Skills
MS Office Skills

Common Mistakes to Avoid When Writing an Executive Personal Assistant Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Executive Personal Assistant resume

Highly organized and detail-oriented.
Excellent communication skills.
Proficient in using various software packages and technologies.
Able to multitask and work well under pressure.
Strong sense of discretion and confidentiality.
Ability to prioritize tasks and meet deadlines.
Ability to take initiative with minimal supervision.
Ability to develop and maintain strong relationships with executives.
Knowledge of office management procedures.

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