Accounts Payable Administrator Resume Example for 2024

Are you in need of a stellar Accounts Payable Administrator resume example? Look no further! Our article provides a comprehensive resume sample for an Accounts Payable Administrator, complete with all the necessary details and formatting tips to help you stand out to potential employers. Whether you're just starting out in the field or looking to advance your career, our example resume can help you land that dream job.

We will cover:

How to write a resume, no matter your industry or job title.
What to put on a resume to stand out.
The top skills employers from every industry want to see.
How to build a resume fast with our professional Resume Builder.
Why you should use a resume template

Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does an Accounts Payable Administrator do?

Process invoices for payment
Review and verify expenses and purchase orders
Reconcile accounts with vendors
Generate and issue payments
Maintain accurate records of accounts payable transactions
Resolve billing discrepancies and disputes
Ensure compliance with company policies and procedures
Assist with month-end and year-end closing processes

We’re about to begin, but first, here are some other Accounts Payable Administrator related resume examples:

What are some responsibilities of an Accounts Payable Administrator?

Processing and paying invoices
Ensuring accuracy and completeness of invoices
Reconciling payable accounts
Managing vendor relationships
Resolving invoice discrepancies
Maintaining accurate financial records
Preparing and processing expense reports
Performing month-end and year-end closing processes

Sample Accounts Payable Administrator Resume for Inspiration

John Smith

123 Main St, Anytown, USA | (123) 456-7890 | email@email.com

Summary:

Experienced and detail-oriented Accounts Payable Administrator with 5+ years of experience in accurately processing invoices, managing vendor accounts, and maintaining financial records. Proven ability to prioritize and multitask in a fast-paced environment while maintaining high levels of accuracy.

Work Experience:

Accounts Payable Administrator, XYZ Company, Anytown, USA (2017-present)
Accounts Payable Specialist, ABC Corporation, Somewhere, USA (2014-2017)

Education:

Bachelor of Science in Accounting, University of ABC, Somewhere, USA (2014)

Skills:

Proficient in Microsoft Excel and accounting software
Strong attention to detail and accuracy
Excellent organizational and time-management skills

Certifications:

Certified Accounts Payable Professional (CAPP)

Languages:

English (Native)
Spanish (Proficient)

Resume tips for Accounts Payable Administrator

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Accounts Payable Administrator resume tips.
We collected the best tips from seasoned Accounts Payable Administrator - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

Highlight your experience with invoice processing and payment reconciliation
Showcase your proficiency in using accounting software and ERP systems
Emphasize your attention to detail and accuracy in data entry and financial records
Demonstrate your ability to communicate effectively with vendors and internal teams
Include any additional certifications or training related to accounts payable processes

Accounts Payable Administrator Resume Summary Examples

A well-crafted Accounts Payable Administrator Resume Summary or Objective can highlight your skills and experience, and make a strong first impression on potential employers. It can succinctly convey your career goals and demonstrate your value as a candidate. By customizing this section of your resume to match the specific job you’re applying for, you can increase your chances of getting noticed by hiring managers.

For Example:

Experienced Accounts Payable Administrator with 5+ years of experience in processing invoices, managing vendor accounts, and handling payment disbursements.
Proficient in utilizing accounting software such as QuickBooks and NetSuite to maintain accurate financial records and ensure timely payments.
Demonstrated ability to streamline accounts payable processes, leading to improved efficiency and cost savings for the organization.
Skilled in reconciling vendor statements, resolving discrepancies, and communicating effectively with internal and external stakeholders.
Detail-oriented and proactive professional with a strong track record of meeting deadlines and maintaining compliance with financial regulations.

Build a Strong Experience Section for Your Accounts Payable Administrator Resume

Building a strong experience section for an Accounts Payable Administrator resume is crucial because it showcases your expertise, skills, and accomplishments in the field. A strong experience section can demonstrate your ability to manage and process accounts payable transactions, reconcile invoices, and communicate effectively with vendors and internal stakeholders. This section can also highlight your problem-solving abilities and attention to detail, making you a more attractive candidate for potential employers.

For Example:

Managed accounts payable activities for a company with over 500 vendors and monthly invoice volume of $2 million.
Processed and verified over 1000 invoices per month with 99% accuracy rate.
Reconciled vendor statements and resolved any discrepancies in a timely manner.
Assisted in the implementation of an automated accounts payable system, resulting in 30% increase in efficiency.
Performed month-end closing activities and prepared journal entries for accruals and adjustments.
Collaborated with purchasing and receiving departments to ensure timely and accurate payment of invoices.
Managed the vendor database and maintained accurate and up-to-date records of all supplier information.
Assisted in the preparation of financial reports and provided support during annual audits.
Developed and implemented processes to streamline the accounts payable workflow and reduce processing time by 20%.
Trained and mentored new accounts payable staff members on company policies and procedures.

Accounts Payable Administrator resume education example

An Accounts Payable Administrator typically needs a high school diploma or equivalent as a minimum educational requirement. Some employers may prefer candidates with an associate's or bachelor's degree in accounting, finance, or a related field. Additionally, gaining certification as a Certified Accounts Payable Associate (CAPA) or Certified Accounts Payable Professional (CAPP) can demonstrate expertise and enhance job prospects in this field. Ongoing professional development and training may also be required to stay current with accounting regulations and best practices.

Here is an example of an experience listing suitable for a Accounts Payable Administrator resume:

Bachelor of Science in Accounting, University of XYZ, 2015
Certified Accounts Payable Professional (CAPP), 2017
Advanced Diploma in Accounting, ABC Institute, 2012

Accounts Payable Administrator Skills for a Resume

Adding skills for an Accounts Payable Administrator Resume is important as it showcases the candidate's ability to manage financial data, process invoices, and stay updated with accounting software. It also demonstrates their proficiency in financial reporting, attention to detail, problem-solving abilities, and commitment to maintaining accurate records. These skills are essential in ensuring that the Accounts Payable Administrator can efficiently handle financial transactions and contribute to the overall financial health of the organization.

Soft Skills:

Attention to Detail
Communication Skills
Time Management
Organization Skills
Problem-Solving Abilities
Interpersonal Skills
Adaptability
Team Work
Stress Management
Conflict Resolution

Hard Skills:

Invoice processing
Vendor management
Payment processing
Financial reconciliation
Expense reporting
Accounting software proficiency
Data analysis
Regulatory compliance
Payroll processing
Financial reporting

Common Mistakes to Avoid When Writing an Accounts Payable Administrator Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Accounts Payable Administrator resume

Proficient in accounts payable processes and procedures
Experience in using accounting software and ERP systems
Strong attention to detail and accuracy in data entry and record-keeping
Excellent organizational and time management skills
Ability to prioritize and manage multiple tasks effectively
Understanding of financial regulations and compliance standards
Excellent communication and interpersonal skills
Ability to work effectively in a team environment and collaborate with other departments
Experience in reconciling accounts and resolving discrepancies
Proven track record of meeting deadlines and delivering high-quality work

It's time to begin the job search. Make sure you put your best foot forward and land your next job with the help of Resumaker.ai.