Medical Secretary CV: Job Description, Sample & Guide

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Medical Secretary CV Example
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Medical Secretary CV Example

This Medical Secretary CV example provides an ideal template for creating a successful CV. It provides an outline for the essential sections and highlights relevant skills and experience. It also explains how to demonstrate your suitability for the role and how to make your CV stand out. Use this example to help you create an effective CV that will make an impact on potential employers.

We will cover:

  • How to write a CV, no matter your industry or job title.
  • What to put on a CV to stand out.
  • The top skills employers from every industry want to see.
  • How to build a CV fast with our professional CV Builder.
  • What a CV template is, and why you should use it.
Moreover, we'll offer expert advice on crafting CVs and share professional examples to ignite your inspiration.

What does a Medical Secretary do?

A medical secretary is responsible for providing administrative support to a health care facility. They are in charge of scheduling appointments, maintaining medical records, preparing and submitting insurance forms, and interacting with patients. They also may be responsible for preparing reports, ordering supplies, managing databases, and answering telephones.

What are some responsibilities of a Medical Secretary?

  • Greeting patients and visitors in a friendly manner
  • Scheduling appointments and maintaining calendars
  • Answering phones and responding to inquiries
  • Verifying patient insurance coverage and benefits
  • Processing medical records, correspondence, and other documents
  • Collecting and posting payments, balancing accounts, and generating reports
  • Ordering and maintaining office and medical supplies
  • Arranging for hospital admission, diagnostic tests, and medical procedures
  • Assisting with medical billing and coding
  • Organizing and maintaining patient files and records

Sample Medical Secretary CV for Inspiration

Personal Details

  • Name: Jane Doe
  • Address: 123 Main Street, Anytown, ST 12345
  • Phone: (123) 456-7890
  • Email:


Jane Doe is a highly organized and detail-oriented medical secretary with 10 years of experience working in fast-paced, high-pressure medical environments. She has extensive knowledge of medical terminology, appointment scheduling, and patient charting. Jane is also fluent in Spanish and is certified in medical billing and coding.

Work Experience

  • Medical Secretary, ABC Medical Center, Anytown, ST (2015-2020)
    • Provided administrative support to medical staff including scheduling appointments, maintaining patient records, and managing patient billing.
    • Responsible for charting patient data and ensuring accuracy and completeness of all records.
    • Assisted with patient inquiries over the phone, in person, and via email.
    • Developed and maintained a filing system for patient records.
  • Medical Secretary, XYZ Clinic, Anytown, ST (2012-2015)
    • Performed administrative tasks including managing patient files, entering patient information into the database, and scheduling appointments.
    • Answered incoming calls, provided information to patients, and assisted with scheduling.
    • Processed insurance claims and verified patient insurance coverage.


  • Bachelor of Science in Health Administration, Anytown University, Anytown, ST (2010)


  • Medical terminology
  • Patient charting
  • Insurance claims processing
  • Appointment scheduling
  • Database management
  • Filing/record keeping
  • Microsoft Office Suite


  • Certified Medical Billing and Coding Specialist (CPC), National Healthcareer Association (2016)


  • Fluent in Spanish

CV tips for Medical Secretary

Crafting an impeccable CV that kickstarts your career is a challenging endeavor. While adhering to fundamental writing principles is beneficial, seeking guidance customized for your unique job pursuit is equally prudent. As a newcomer to the professional realm, you require Medical Secretary CV pointers.
We've curated top-notch advice from experienced Medical Secretary individuals. Explore their insights to streamline your writing journey and enhance the likelihood of fashioning a CV that captivates potential employers' attention.

  • Highlight your experience and qualifications as a medical secretary.
  • Include any relevant certifications or professional development courses you have completed.
  • Mention any special areas of expertise you have in the medical field.
  • Emphasize your ability to work in a fast-paced environment.
  • Include any experience with patient scheduling, data entry, or other administrative tasks.

Medical Secretary CV Summary Examples

The medical secretary CV summary or CV objective is a great way to provide potential employers with insight into your qualifications and experience. By highlighting your skills and accomplishments, it can help you stand out from other applicants. It also gives employers an easy way to quickly get an idea of what you bring to the table. Having a well-crafted summary or objective at the top of your CV can make a positive impression and help you land the job you want.

For Example:

  • Experienced Medical Secretary with 5 years of experience providing administrative support to medical staff.
  • Detail-oriented Medical Secretary proficient in scheduling appointments, managing patient records and processing insurance claims.
  • Highly organized Medical Secretary with excellent typing, filing and customer service skills.
  • Accomplished Medical Secretary with experience in preparing reports, transcribing medical documents and processing records.
  • Competent Medical Secretary with the ability to quickly learn new computer systems. Knowledge of medical terminology and coding systems.

Build a Strong Experience Section for Your Medical Secretary CV

Having a strong experience section on a medical secretary CV is important because it helps employers quickly and easily get an overview of the candidate’s relevant qualifications and experience. It also allows employers to determine whether the candidate is a good fit for the job they are seeking. A detailed experience section on a medical secretary CV can demonstrate the candidate’s knowledge of medical terminology, familiarity with medical office procedures, and ability to multitask, which are all necessary skills for a successful medical secretary. A strong experience section can also help employers understand how the candidate has grown and developed in the medical field, which can be beneficial for an employer looking for an experienced medical secretary.

For Example:

  • Provided administrative support to a medical team of 5 doctors and 3 nurses.
  • Compiled daily reports, ensuring accuracy and timeliness.
  • Managed patient records and confidential patient information.
  • Organized and scheduled appointments for patients.
  • Responded to patient inquiries regarding their medical records.
  • Processed medical bills and insurance claims.
  • Performed various administrative tasks such as filing, copying, and faxing.
  • Greeted patients and visitors in a professional and friendly manner.
  • Maintained accurate and up-to-date patient records.
  • Assisted with the preparation of medical reports and documents.

Medical Secretary CV education example

Medical secretaries typically need to have a high school diploma or equivalent, although some employers may require an associate degree or other specialized training in medical office procedures. Additionally, medical secretaries must be familiar with medical terminology and office procedures, as well as possess strong computer, communication, and organizational skills.

Here is an example of an experience listing suitable for a Medical Secretary CV:

  • Bachelor of Science in Health Sciences, University of Maryland, 2016
  • Certificate in Medical Office Administration, 2020
  • Certified Medical Secretary (CMS), 2020
  • Advanced Microsoft Office Skills Training, 2020
  • Medical Terminology Course, 2020

Medical Secretary Skills for a CV

It is important to add skills to a Medical Secretary CV in order to demonstrate to employers that you possess the qualifications and experience necessary to excel in the role. Skills such as data entry, clerical and administrative duties, medical terminology, scheduling, patient records management, and customer service are essential to the role of a Medical Secretary and can make your CV stand out. By listing relevant skills, you can demonstrate your experience in the field and show employers that you are a qualified and capable candidate.

Soft Skills:

  1. Organizational Skills
  2. Detail-oriented
  3. Communication Skills
  4. Time Management
  5. Administrative Skills
  6. Problem Solving
  7. Data Entry
  8. Interpersonal Skills
  9. Computer Literacy
  10. Multi-tasking
Hard Skills:
  1. Medical Terminology
  2. Data Entry
  3. Scheduling
  4. Insurance Verification
  5. Billing/Coding
  6. Filing/Records
  7. Telephone Skills
  8. Computer Software
  9. Word Processing
  10. Typing/Transcription

Common Mistakes to Avoid When Writing a Medical Secretary CV

In today's competitive job market, an average of 180 applications floods employers' inboxes for each vacant position. To streamline this influx of CVs, companies frequently employ automated applicant tracking systems that weed out less qualified candidates. If your CV manages to surpass these digital gatekeepers, it must still captivate the attention of the recruiter or hiring manager. Given the sheer volume of applications, a mere 5 seconds is typically allocated to each CV before a decision is reached. With this in mind, it's crucial to eliminate any extraneous information that might relegate your application to the discard pile. To ensure your CV shines, consult the list below for elements to avoid including in your job application.

  • Skipping the cover letter: A well-crafted cover letter is an opportunity to showcase your suitability for the role and express your enthusiasm for it.
  • Excessive jargon: CVs laden with technical terms can alienate hiring managers who lack specialized knowledge.
  • Neglecting vital details: Incorporate your contact information, education, work history, and pertinent skills and experiences.
  • Relying on generic templates: Tailoring your CV to the specific job exhibits your commitment to the position and company.
  • Errors in spelling and grammar: Proofreading is essential to eliminate typos, spelling errors, and grammatical blunders.
  • Overemphasizing duties: Highlight accomplishments to underline your candidacy's value.
  • Sharing personal information: Steer clear of revealing personal details like age, marital status, or religious affiliations.

Key takeaways for a Medical Secretary CV

  • Highlight experience in medical office administration and customer service.
  • Include certifications related to medical office procedures, such as medical terminology, coding, and billing.
  • Highlight computer and software skills, such as Microsoft Office, Electronic Medical Records, and medical transcription.
  • List any additional qualifications that could be beneficial to the employer, such as experience with insurance companies or familiarity with HIPAA regulations.
  • Demonstrate attention to detail, organizational skills, and ability to maintain confidentiality.

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