Medical Office Assistant CV: Job Description, Sample & Guide

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Medical Office Assistant CV Example
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Medical Office Assistant CV Example

Are you looking for a Medical Office Assistant role and need help crafting a professional CV? Our Medical Office Assistant CV example article provides valuable tips, advice, and guidance on how to create a winning CV. It includes an example of a CV that illustrates best practices as well as helpful tips to ensure your CV stands out from the competition. Whether you are a recent graduate or an experienced professional, this article will help you create a CV that will get you noticed.

We will cover:

  • How to write a CV, no matter your industry or job title.
  • What to put on a CV to stand out.
  • The top skills employers from every industry want to see.
  • How to build a CV fast with our professional CV Builder.
  • What a CV template is, and why you should use it.
Moreover, we'll offer expert advice on crafting CVs and share professional examples to ignite your inspiration.

What does a Medical Office Assistant do?

A Medical Office Assistant is responsible for the administrative duties in a medical office or clinic. They may greet patients, answer phones, schedule appointments, verify insurance coverage, maintain patient charts, handle billing and payments, and prepare documents. They may also assist with clinical duties, such as taking vital signs, preparing patients for examinations, and helping the physician with examinations.

What are some responsibilities of a Medical Office Assistant?

  • Greeting and registering patients
  • Answering phones and scheduling appointments
  • Verifying insurance coverage and filing claims
  • Billing and collecting payments
  • Preparing documents and updating patient records
  • Scheduling tests and procedures
  • Ordering and stocking supplies
  • Performing administrative duties such as filing, faxing, and photocopying

Sample Medical Office Assistant CV for Inspiration

Personal Details

  • Name: Jane Doe
  • Address: 123 Main Street, Anytown, USA
  • Phone: 555-555-5555
  • Email:

Profile Summary

Jane Doe is an experienced Medical Office Assistant with 5+ years of experience in the medical field. She has a solid understanding of medical office operations and procedures, is well-versed in medical terminology and coding, and is highly organized. Jane is personable, friendly, and always willing to go the extra mile to ensure patient satisfaction.

Work Experience

  • Medical Office Assistant
    ABC Medical Clinic, Anytown USA
    August 2016 – Present
    • Greet patients, answer telephones, and provide other customer service related duties.
    • Schedule appointments, enter patient data into electronic medical records.
    • Provide administrative support to physicians and other medical staff.
    • Prepare and maintain medical charts, files, and other records.
    • Assist with medical billing and coding.


  • Medical Office Assistant Certificate
    Anytown University, Anytown USA
    August 2015 – May 2016


  • Medical Terminology
  • Electronic Medical Records
  • Customer Service
  • Medical Billing and Coding
  • Microsoft Office Suite
  • Typing (60wpm)


  • Certified Medical Office Assistant (CMAA)


  • English (Native)
  • Spanish (Conversational)

CV tips for Medical Office Assistant

Crafting an impeccable CV that kickstarts your career is a challenging endeavor. While adhering to fundamental writing principles is beneficial, seeking guidance customized for your unique job pursuit is equally prudent. As a newcomer to the professional realm, you require Medical Office Assistant CV pointers.
We've curated top-notch advice from experienced Medical Office Assistant individuals. Explore their insights to streamline your writing journey and enhance the likelihood of fashioning a CV that captivates potential employers' attention.

  • Highlight your experience in medical office operations, including scheduling, filing, insurance and billing.
  • Detail your knowledge of medical terminology, HIPAA regulations and patient confidentiality.
  • Include any relevant certifications, such as medical office assistant, medical administrative assistant or medical coding.
  • Describe your ability to work with medical software programs, such as EHR, scheduling and billing.
  • Demonstrate your excellent customer service skills, such as being patient and attentive to patients’ needs.

Medical Office Assistant CV Summary Examples

A Medical Office Assistant CV Summary or CV Objective is a great way to present your qualifications and experience to potential employers. It is designed to give employers a snapshot of your skills and experience in a few short sentences, allowing them to quickly assess whether you are a good fit for the position they are looking to fill. By including a summary or objective, you can demonstrate that you have the necessary qualifications and experience to succeed in the role. Additionally, it can help employers understand the value that you can bring to their organization.

For Example:

  • Skilled Medical Office Assistant with 3 years of experience providing administrative and clerical support to medical professionals in a busy office setting.
  • Efficient and organized Medical Office Assistant offering 5 years of customer service experience in a variety of medical settings.
  • Adaptable Medical Office Assistant with 8 years of experience in patient services and appointment scheduling.
  • Detail-oriented Medical Office Assistant with 10 years of experience in medical billing and coding.
  • Reliable Medical Office Assistant with a comprehensive understanding of medical terminology and office procedures.

Build a Strong Experience Section for Your Medical Office Assistant CV

Building a strong experience section for a medical office assistant CV is important because it demonstrates to potential employers that you have the necessary skills to work in a medical office setting. It also allows you to highlight any special skills or knowledge you have acquired through your experiences, which can show employers that you are a well-rounded candidate who is capable of handling a variety of tasks. Finally, the experience section can help you to stand out from the competition by displaying any unique qualifications that you possess.

For Example:

  • Provided excellent customer service while answering phones and emails for customer inquiries.
  • Accurately entered patient demographic and insurance information into electronic medical records system.
  • Prepared and maintained medical records and charts.
  • Assisted with patient check-in, check-out, and scheduling.
  • Compiled and processed medical records in accordance with HIPPA regulations.
  • Performed daily filing, faxing, and photocopying duties.
  • Collected co-payments and updated patient financial accounts.
  • Ordered medical supplies and stocked exam rooms.
  • Assisted physicians with medical procedures and examinations.
  • Managed front office duties such as appointment scheduling, patient registration, and billing.

Medical Office Assistant CV education example

Medical Office Assistants typically need to complete a post-secondary certificate or diploma program, which typically takes between one and two years to complete. These programs typically include courses in medical terminology, medical office procedures, medical coding and billing, records management, computer applications, and customer service. Additionally, some employers may require Medical Office Assistants to have CPR and First Aid certification.

Here is an example of an experience listing suitable for a Medical Office Assistant CV:

  • Diploma in Medical Office Administration, ABC College, 2018-2020
  • Completed Medical Terminology Course, ABC College, 2019
  • Completed Advanced Medical Billing and Coding Course, ABC College, 2020
  • Certificate in Medical Office Procedures, ABC College, 2020
  • Certified Medical Office Assistant (CMAA), ABC College, 2020

Medical Office Assistant Skills for a CV

Adding skills for a Medical Office Assistant CV is important because it helps employers quickly identify the qualifications and competencies of a potential candidate. It also allows employers to compare potential candidates against the job requirements and choose the most qualified applicant. Examples of skills that should be included on a Medical Office Assistant CV are communication, customer service, data entry, scheduling, filing, and record keeping.

Soft Skills:

  1. Organizational Skills
  2. Communication Skills
  3. Time Management
  4. Multi-tasking
  5. Customer Service
  6. Computer Literacy
  7. Attention to Detail
  8. Problem Solving
  9. Interpersonal Skills
  10. Adaptability
Hard Skills:
  1. Medical Terminology
  2. Insurance Billing
  3. Patient Scheduling
  4. Data Entry
  5. Medical Coding
  6. Financial Management
  7. HIPAA Compliance
  8. Bookkeeping
  9. EHR Management
  10. Inventory Management

Common Mistakes to Avoid When Writing a Medical Office Assistant CV

In today's competitive job market, an average of 180 applications floods employers' inboxes for each vacant position. To streamline this influx of CVs, companies frequently employ automated applicant tracking systems that weed out less qualified candidates. If your CV manages to surpass these digital gatekeepers, it must still captivate the attention of the recruiter or hiring manager. Given the sheer volume of applications, a mere 5 seconds is typically allocated to each CV before a decision is reached. With this in mind, it's crucial to eliminate any extraneous information that might relegate your application to the discard pile. To ensure your CV shines, consult the list below for elements to avoid including in your job application.

  • Skipping the cover letter: A well-crafted cover letter is an opportunity to showcase your suitability for the role and express your enthusiasm for it.
  • Excessive jargon: CVs laden with technical terms can alienate hiring managers who lack specialized knowledge.
  • Neglecting vital details: Incorporate your contact information, education, work history, and pertinent skills and experiences.
  • Relying on generic templates: Tailoring your CV to the specific job exhibits your commitment to the position and company.
  • Errors in spelling and grammar: Proofreading is essential to eliminate typos, spelling errors, and grammatical blunders.
  • Overemphasizing duties: Highlight accomplishments to underline your candidacy's value.
  • Sharing personal information: Steer clear of revealing personal details like age, marital status, or religious affiliations.

Key takeaways for a Medical Office Assistant CV


  • Highlight your ability to multitask and handle a busy medical office environment.
  • Demonstrate your experience with administrative tasks such as scheduling, billing, filing, and other clerical duties.
  • Showcase your familiarity with medical terminology and insurance procedures.
  • Emphasize your customer service skills and your ability to interact professionally with patients.
  • Mention any relevant certifications or training that you have completed.
  • Present any professional affiliations or memberships that you have.

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