Records Manager CV Examples (Template & 20+ Tips)

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Records Manager CV Example
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Records Manager CV Example

Our Records Manager CV Example article provides a comprehensive guide to writing a successful CV. It showcases a range of skills and experiences that are essential for any records manager role. It also provides detailed advice on how to structure and format your CV to ensure it stands out and makes a positive impression on potential employers.

We will cover:

  • How to write a CV, no matter your industry or job title.
  • What to put on a CV to stand out.
  • The top skills employers from every industry want to see.
  • How to build a CV fast with our professional CV Builder.
  • What a CV template is, and why you should use it.
Moreover, we'll offer expert advice on crafting CVs and share professional examples to ignite your inspiration.

What does a Records Manager do?

A Records Manager is responsible for developing policies and procedures to ensure the proper management, storage, retrieval, and disposal of records and documents. They also manage the control, access, and maintenance of records and documents, as well as the security of records and documents. Records Managers also work with other departments to ensure compliance with legal requirements related to the storage and management of records.

What are some responsibilities of a Records Manager?

  • Maintaining records in accordance with an organization's policies and procedures.
  • Developing and implementing processes and systems for the efficient storage, retrieval, and maintenance of records.
  • Ensuring that records are stored in a secure and confidential manner.
  • Training staff in the proper procedures for filing and retrieving records.
  • Ensuring that records are properly indexed and cataloged.
  • Developing policies and procedures for the destruction of records.
  • Monitoring and evaluating the effectiveness of the records management system.
  • Conducting periodic audits to ensure compliance with records management policies and procedures.
  • Providing guidance and assistance to staff regarding the proper use of records management systems.
  • Assisting with the development of records retention schedules.
  • Assisting in the development of systems for electronic records management.

Sample Records Manager CV for Inspiration

Name: John Doe

Address: 123 Main Street, Anytown CA 99999

Phone Number: 555-555-5555


John Doe is an experienced Records Manager with a strong background in managing records and data for large organizations. John has a proven ability to analyze complex processes and implement effective solutions to increase efficiency and accuracy. He is well organized and able to manage large volumes of data in a timely manner.

Work Experience:

  • Records Manager, Big Company Inc. – Anytown CA (2015-present)
    • Manage the implementation of records management systems and processes.
    • Analyze existing records management systems and processes and recommend improvements.
    • Develop policies and procedures for the effective management of records.
    • Responsible for the development and maintenance of records retention schedules.
  • Data Analyst, Small Company Inc. – Anytown CA (2012-2015)
    • Developed and maintained data management systems.
    • Analyzed data and prepared reports for management.
    • Developed data entry processes and procedures.
    • Assisted in the implementation of new data management systems.


  • Bachelor of Science in Information Technology, Anytown University – Anytown CA (2008-2012)


  • Records Management
  • Data Analysis
  • Data Entry
  • Data Management Systems
  • Process Improvement


  • Certified Records Manager (CRM) – Anytown Records Management Association (2018)

Languages: English (fluent), Spanish (basic)

CV tips for Records Manager

Crafting an impeccable CV that kickstarts your career is a challenging endeavor. While adhering to fundamental writing principles is beneficial, seeking guidance customized for your unique job pursuit is equally prudent. As a newcomer to the professional realm, you require Records Manager CV pointers.
We've curated top-notch advice from experienced Records Manager individuals. Explore their insights to streamline your writing journey and enhance the likelihood of fashioning a CV that captivates potential employers' attention.

  • Highlight your experience in records management, including the systems and processes you have used.
  • Mention any certifications or qualifications you have that are relevant to the role.
  • Include a section on your technical abilities, such as your command of popular records management software.
  • Show off your problem-solving skills by writing about any challenges you have solved or improved.
  • Make sure to showcase any experience you have in leading teams or projects.

Records Manager CV Summary Examples

Using a Records Manager CV Summary or CV Objective is important because it allows you to stand out from the crowd and showcase your most relevant qualifications and experiences. This is especially important when applying for a records manager position, as employers often receive hundreds of applications for a single job posting. A well-crafted CV Summary or CV Objective will help you catch the attention of recruiters and hiring managers, allowing you to clearly demonstrate why you are the best candidate for the job. Additionally, a Records Manager CV Summary or CV Objective can help to highlight any unique skills or qualifications that make you stand out from other applicants.

For Example:

  • Experienced Records Manager with 8+ years of experience overseeing the maintenance, organization, and retrieval of records.
  • Proficient in electronic records management, records scanning and storage, and developing records retention policies.
  • Adept at improving records management systems, resolving technical issues, and providing training and support.
  • Highly organized and detail-oriented with excellent problem-solving and communication skills.
  • Knowledgeable in ISO 15489 and other relevant records management standards.

Build a Strong Experience Section for Your Records Manager CV

Building a strong Experience section for a Records Manager CV is important because it gives potential employers an idea of the level of experience you possess in the field. It also shows them how you have applied your skills and knowledge in a professional setting. It also allows employers to gauge your ability to manage complex records, your organizational skills, and your ability to work with various computer systems. Finally, having a well-developed Experience section on your CV shows that you are serious about your career and are serious about pursuing a position in records management.

For Example:

  • Managed a team of 10 records clerks responsible for the indexing and retrieval of records and documents.
  • Implemented a new records management system that increased retrieval accuracy by 20%.
  • Developed and supervised a records management staff training program.
  • Created records retention and destruction policies in accordance with applicable laws.
  • Organized and maintained complex filing systems to store records and documents.
  • Developed and implemented a records management system to organize and secure physical and digital records.
  • Coordinated with other departments to ensure compliance with records management policies.
  • Provided guidance to staff on records management processes and procedures.
  • Developed internal metrics to monitor records management performance.
  • Monitored the accuracy of records and documents to ensure compliance with legal requirements.

Records Manager CV education example

A Records Manager typically needs a minimum of a bachelor's degree in archival science, information science, library science, or a related field. Additionally, they may need to have certification in records management and/or archival studies. Beyond the educational requirements, a Records Manager should have strong organizational, communication, and problem-solving skills. They should also have an understanding of current records management technologies and practices.

Here is an example of an experience listing suitable for a Records Manager CV:

  • Bachelor's degree in Library Sciences, University of Manchester, 2016
  • Master's degree in Records Management, University of Oxford, 2020
  • Certified Records Manager (CRM) from the Institute of Records Management, 2018

Records Manager Skills for a CV

Adding skills to a Records Manager CV is important because it helps to demonstrate to potential employers that you have the necessary qualifications and expertise to perform the job. Skills can include knowledge of records management systems, data management and storage, compliance with records management regulations, and knowledge of records management best practices. Including these skills on a CV allows employers to quickly and easily determine if you are the right candidate for the job.

Soft Skills:

  1. Organizational Skills
  2. Data Analysis
  3. Problem Solving
  4. Communication
  5. Leadership
  6. Time Management
  7. Conflict Resolution
  8. Interpersonal Skills
  9. Research Skills
  10. Decision Making
Hard Skills:
  1. Data Entry
  2. Database Management
  3. Records Management
  4. Document Retrieval
  5. Information Security
  6. Data Analysis
  7. File Organization
  8. Data Protection
  9. Classification Systems
  10. Archiving Procedures

Common Mistakes to Avoid When Writing a Records Manager CV

In today's competitive job market, an average of 180 applications floods employers' inboxes for each vacant position. To streamline this influx of CVs, companies frequently employ automated applicant tracking systems that weed out less qualified candidates. If your CV manages to surpass these digital gatekeepers, it must still captivate the attention of the recruiter or hiring manager. Given the sheer volume of applications, a mere 5 seconds is typically allocated to each CV before a decision is reached. With this in mind, it's crucial to eliminate any extraneous information that might relegate your application to the discard pile. To ensure your CV shines, consult the list below for elements to avoid including in your job application.

  • Skipping the cover letter: A well-crafted cover letter is an opportunity to showcase your suitability for the role and express your enthusiasm for it.
  • Excessive jargon: CVs laden with technical terms can alienate hiring managers who lack specialized knowledge.
  • Neglecting vital details: Incorporate your contact information, education, work history, and pertinent skills and experiences.
  • Relying on generic templates: Tailoring your CV to the specific job exhibits your commitment to the position and company.
  • Errors in spelling and grammar: Proofreading is essential to eliminate typos, spelling errors, and grammatical blunders.
  • Overemphasizing duties: Highlight accomplishments to underline your candidacy's value.
  • Sharing personal information: Steer clear of revealing personal details like age, marital status, or religious affiliations.

Key takeaways for a Records Manager CV

  • Demonstrated experience with records management systems
  • Knowledge of legal and regulatory requirements for records management
  • Strong analytical, problem-solving, and critical thinking skills
  • Ability to develop and implement records management policies and procedures
  • Highly organized with excellent time management skills
  • Proficient in Microsoft Office and other software systems
  • Exceptional communication and interpersonal skills
  • Ability to work independently and as part of a team

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