Medical Records Clerk Resume: Job Description, Sample & Guide

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Medical Records Clerk Resume Example
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Medical Records Clerk Resume Example

Are you looking to land a job as a Medical Records Clerk? Look no further! In this article, we have provided a resume example for a Medical Records Clerk to help you showcase your skills and experience to potential employers. Whether you're just starting out in the field or looking to update your resume, this example will give you a clear idea of what to include and how to format your resume for success.

We will cover:

  • How to write a resume, no matter your industry or job title.
  • What to put on a resume to stand out.
  • The top skills employers from every industry want to see.
  • How to build a resume fast with our professional Resume Builder.
  • Why you should use a resume template
Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does a Medical Records Clerk do?

  1. Collect and organize patients' medical records
  2. Ensure accuracy and completeness of records
  3. Manage requests for medical records
  4. Input information into electronic health records system
  5. Follow privacy regulations when handling medical records
  6. Retrieve and file records as needed
  7. Assist healthcare professionals with accessing patient information
  8. Review records for quality assurance purposes

What are some responsibilities of a Medical Records Clerk?

  • Organizing and maintaining patient medical records
  • Preparing and processing patient files
  • Entering patient information into electronic health records systems
  • Ensuring accuracy and completeness of patient records
  • Obtaining and verifying patient information
  • Responding to requests for medical records
  • Releasing information to authorized individuals or organizations
  • Following all privacy and confidentiality regulations
  • Assisting with coding and billing processes
  • Coordinating with healthcare providers to maintain accurate records

Sample Medical Records Clerk Resume for Inspiration

Personal Details:

  • Name: John Smith
  • Address: 123 Main Street, City, State
  • Phone: (123) 456-7890
  • Email:


John is an organized and detail-oriented Medical Records Clerk with 5 years of experience in maintaining, organizing, and managing patient records. He is proficient in using electronic health record (EHR) systems and has a strong understanding of medical terminology. John is committed to maintaining confidentiality and accuracy in all aspects of medical record management.

Work Experience:

  • Medical Records Clerk, XYZ Medical Center, City, State (2018-2021)
  • Medical Records Assistant, ABC Clinic, City, State (2016-2018)


  • Associate's Degree in Health Information Management, City College, City, State (2016)
  • Certification in Medical Records Management, National Healthcare Association (NHA) (2015)


  • Proficient in Electronic Health Record (EHR) systems
  • Strong understanding of medical terminology
  • Excellent organizational and time management skills
  • Attention to detail and accuracy
  • Ability to maintain confidentiality of patient records


  • Certified Medical Records Technician (CMRT)

Languages: English, Spanish

Resume tips for Medical Records Clerk

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Medical Records Clerk resume tips.
We collected the best tips from seasoned Medical Records Clerk - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

  • Highlight your strong organizational and record-keeping skills
  • Showcase your attention to detail and accuracy in maintaining medical records
  • Include your knowledge of medical terminology and coding
  • Emphasize your ability to work efficiently in a fast-paced healthcare environment
  • Demonstrate your proficiency in using electronic health record (EHR) systems

Medical Records Clerk Resume Summary Examples

A Medical Records Clerk Resume Summary or Resume Objective is used to captivate the attention of potential employers, highlight relevant skills and experience, and demonstrate a clear career goal. This section allows the applicant to succinctly communicate their qualifications and what they bring to the table, making it easier for hiring managers to understand their value as a candidate.

For Example:

  • Organized and maintained medical records for accuracy and compliance with regulations
  • Managed electronic and paper medical records and ensured confidentiality of patient information
  • Indexed and filed patient records for easy retrieval and reference by healthcare professionals
  • Entered and updated patient information into electronic health record systems
  • Reviewed and verified accuracy of medical records for completeness and correctness

Build a Strong Experience Section for Your Medical Records Clerk Resume

Building a strong experience section for a medical records clerk resume is crucial as it showcases your relevant skills and expertise in the field. This section provides potential employers with a clear understanding of your previous work responsibilities and accomplishments, demonstrating your ability to handle medical records, maintain confidentiality, and ensure accuracy. A well-crafted experience section can set you apart from other candidates and increase your chances of securing interviews for medical records clerk positions.

For Example:

  • Managed and maintained medical records for a busy hospital
  • Entered patient information into electronic health records system
  • Verified accuracy and completeness of patient records
  • Organized and filed medical records according to established procedures
  • Retrieved and prepared patient records for review by healthcare providers
  • Assisted with release of medical records in compliance with HIPAA regulations
  • Processed medical record requests from insurance companies and other third parties
  • Performed data entry and scanning of medical documents
  • Participated in quality improvement initiatives related to medical records management
  • Provided support to medical staff for recordkeeping and documentation purposes

Medical Records Clerk resume education example

A Medical Records Clerk typically needs a high school diploma or equivalent to enter the field. Some employers may prefer candidates who have completed a post-secondary certificate or associate's degree program in medical office administration or a related field. On-the-job training is also typically provided to familiarize new hires with the specific duties and responsibilities of the role.

Here is an example of an experience listing suitable for a Medical Records Clerk resume:

  • Bachelor's Degree in Health Information Management, XYZ University
  • Certification in Medical Records Management, ABC Institute
  • Associate's Degree in Medical Office Administration, DEF College

Medical Records Clerk Skills for a Resume

Adding skills to a Medical Records Clerk resume is important because it demonstrates the candidate's ability to perform the job effectively. These skills show the employer that the candidate is capable of handling the responsibilities of the role, such as accurate record keeping, attention to detail, and proficiency in using electronic health record systems. Including relevant skills can make the candidate stand out and improve their chances of being selected for an interview.

Soft Skills:

  1. Organization
  2. Attention to detail
  3. Time management
  4. Communication
  5. Teamwork
  6. Problem-solving
  7. Customer service
  8. Adaptability
  9. Computer skills
  10. Ethical behavior
Hard Skills:
  1. Medical terminology
  2. ICD-10 coding
  3. Patient records management
  4. Health information systems
  5. Electronic medical records
  6. Data entry accuracy
  7. Insurance billing
  8. Healthcare compliance
  9. Quality control
  10. Medical coding

Common Mistakes to Avoid When Writing a Medical Records Clerk Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

  • Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
  • Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
  • Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
  • Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
  • Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
  • Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
  • Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Medical Records Clerk resume

  • Extensive experience in maintaining and organizing medical records
  • Proficient in using electronic health record (EHR) systems
  • Highly skilled in reviewing and coding medical records for accuracy and completeness
  • Strong knowledge of medical terminology and HIPAA regulations
  • Excellent attention to detail and accuracy in data entry
  • Ability to manage sensitive and confidential information
  • Strong communication and organizational skills
  • Excellent time management and multitasking abilities

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