Medical Records Assistant CV: Job Description, Sample & Guide

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Medical Records Assistant CV Example
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Medical Records Assistant CV Example

Are you looking to become a Medical Records Assistant? A strong CV is essential to showcase your skills and experience in this field. Our Medical Records Assistant CV Example will provide you with a solid foundation for creating your own professional CV. With helpful tips and a clear example to follow, you can highlight your qualifications and stand out to potential employers in the healthcare industry.

We will cover:

  • How to write a CV, no matter your industry or job title.
  • What to put on a CV to stand out.
  • The top skills employers from every industry want to see.
  • How to build a CV fast with our professional CV Builder.
  • What a CV template is, and why you should use it.
Moreover, we'll offer expert advice on crafting CVs and share professional examples to ignite your inspiration.

What does a Medical Records Assistant do?

A Medical Records Assistant is responsible for maintaining patient records in a healthcare facility. They organize and input patient information into electronic health record systems, ensure accuracy and confidentiality of medical records, and retrieve and file records as needed. They may also handle release of information requests, process insurance claims, and assist with coding and billing. Additionally, they may communicate with other healthcare professionals to obtain or provide medical records as necessary.

What are some responsibilities of a Medical Records Assistant?

  • Organizing and maintaining patient medical records
  • Ensuring patient records are accurate and up-to-date
  • Managing requests for medical records from healthcare professionals and patients
  • Entering patient information into electronic health records systems
  • Ensuring compliance with confidentiality and security regulations
  • Assisting with coding and billing processes
  • Retrieving and filing medical records as needed
  • May assist with release of information to third parties

Sample Medical Records Assistant CV for Inspiration

Personal Details:

  • Name: John Smith
  • Date of Birth: January 1, 1990
  • Email:
  • Phone: 123-456-7890
  • Address: 123 Main Street, City, State, Zip Code


John is an experienced Medical Records Assistant with a strong attention to detail and a passion for maintaining accurate and organized patient records. He has excellent communication and organizational skills, as well as a deep understanding of medical terminology and record-keeping best practices.

Work Experience:

  • Medical Records Assistant, ABC Hospital, City, State | 2018 - Present
  • Intern, XYZ Clinic, City, State | 2016 - 2018


  • Bachelor of Science in Health Information Management, City University, Graduated in 2016
  • Certified Medical Records Technician, City College, 2017


  • Proficient in Electronic Health Records (EHR) software
  • Knowledgeable in medical coding and billing
  • Strong attention to detail
  • Excellent communication and interpersonal skills
  • Ability to work effectively in a fast-paced environment


  • Certified Health Information Technician (CHIT)
  • Registered Health Information Administrator (RHIA)


  • English (Native)
  • Spanish (Proficient)

CV tips for Medical Records Assistant

Crafting an impeccable CV that kickstarts your career is a challenging endeavor. While adhering to fundamental writing principles is beneficial, seeking guidance customized for your unique job pursuit is equally prudent. As a newcomer to the professional realm, you require Medical Records Assistant CV pointers.
We've curated top-notch advice from experienced Medical Records Assistant individuals. Explore their insights to streamline your writing journey and enhance the likelihood of fashioning a CV that captivates potential employers' attention.

  • Include relevant education and training, such as a Medical Records Specialist certification or medical administration courses.
  • Highlight any experience working with electronic health records (EHR) systems and proficiency in using medical record management software.
  • Showcase strong organizational and attention to detail skills, as accuracy and precision are essential in maintaining and updating medical records.
  • Emphasize excellent communication and interpersonal skills, as medical records assistants often have to interact with medical staff and patients to retrieve or update records.
  • Include any experience with medical coding and billing, as well as knowledge of HIPAA regulations and patient confidentiality laws.

Medical Records Assistant CV Summary Examples

A Medical Records Assistant CV summary or objective can help to quickly communicate your skills, experience, and career goals to potential employers. It provides a brief overview of your expertise and qualifications, helping to grab the attention of hiring managers and highlight your most relevant attributes. This can be especially helpful in a competitive job market, allowing you to stand out from other candidates and increase your chances of securing a job interview.

For Example:

  • Demonstrated proficiency in medical billing and coding, maintaining patient records and ensuring accuracy and confidentiality.
  • Skilled in inputting and updating patient information, organizing and maintaining medical records.
  • Experience with electronic health record systems and HIPAA compliance.
  • Detail-oriented and able to manage large volumes of medical records efficiently.
  • Strong communication and interpersonal skills to collaborate with healthcare professionals and external parties.

Build a Strong Experience Section for Your Medical Records Assistant CV

A strong experience section is important for a Medical Records Assistant CV because it showcases the candidate's relevant skills, qualifications, and expertise in the field. Employers are looking for candidates who have a strong understanding of medical terminology, coding, and record-keeping procedures. By highlighting their experience in managing medical records, organizing patient information, and maintaining confidentiality, candidates can demonstrate their ability to excel in this role and stand out to potential employers.

For Example:

  • Completed data entry and maintenance of patient records in compliance with HIPAA regulations
  • Managed medical records requests and provided timely and accurate release of information
  • Coordinated with medical staff to organize and maintain electronic records system
  • Reviewed and verified accuracy of patient information for billing and coding purposes
  • Assisted with the implementation and training of new electronic medical records system
  • Performed quality assurance checks on medical records to ensure completeness and accuracy
  • Collaborated with healthcare providers to ensure proper documentation and coding of patient records
  • Organized and maintained filing systems for paper and electronic medical records
  • Assisted with auditing and compliance activities related to medical records management
  • Responded to inquiries and requests for medical records from patients and authorized parties

Medical Records Assistant CV education example

A Medical Records Assistant typically needs an associate's degree in health information technology or a related field. Coursework may include medical terminology, anatomy and physiology, health data management, and coding systems. Additionally, they may need to obtain certification as a Registered Health Information Technician (RHIT) through the American Health Information Management Association (AHIMA) or Certified Tumor Registrar (CTR) through the National Cancer Registrars Association (NCRA).

Here is an example of an experience listing suitable for a Medical Records Assistant CV:

  • Bachelor of Science in Health Information Management, XYZ University
  • Certification in Medical Records Management, ABC Institute
  • Associates Degree in Medical Office Management, DEF College

Medical Records Assistant Skills for a CV

It is important to add skills for a Medical Records Assistant CV because it demonstrates to employers that you have the necessary knowledge and abilities to efficiently manage and maintain patient records. These skills can include proficiency in medical terminology, data entry, and record organization, which are essential for ensuring accuracy and compliance in healthcare documentation. Additionally, showcasing relevant skills can make you a more competitive candidate for potential job opportunities.

Soft Skills:

  1. Attention to Detail
  2. Teamwork
  3. Communication
  4. Organizational Skills
  5. Adaptability
  6. Time Management
  7. Problem Solving
  8. Customer Service
  9. Flexibility
  10. Empathy
Hard Skills:
  1. Medical terminology
  2. Health data management
  3. Electronic medical records
  4. ICD-10 coding
  5. CPT coding
  6. Health information technology
  7. Record keeping
  8. HIPAA compliance
  9. Data entry
  10. Quality assurance

Common Mistakes to Avoid When Writing a Medical Records Assistant CV

In today's competitive job market, an average of 180 applications floods employers' inboxes for each vacant position. To streamline this influx of CVs, companies frequently employ automated applicant tracking systems that weed out less qualified candidates. If your CV manages to surpass these digital gatekeepers, it must still captivate the attention of the recruiter or hiring manager. Given the sheer volume of applications, a mere 5 seconds is typically allocated to each CV before a decision is reached. With this in mind, it's crucial to eliminate any extraneous information that might relegate your application to the discard pile. To ensure your CV shines, consult the list below for elements to avoid including in your job application.

  • Skipping the cover letter: A well-crafted cover letter is an opportunity to showcase your suitability for the role and express your enthusiasm for it.
  • Excessive jargon: CVs laden with technical terms can alienate hiring managers who lack specialized knowledge.
  • Neglecting vital details: Incorporate your contact information, education, work history, and pertinent skills and experiences.
  • Relying on generic templates: Tailoring your CV to the specific job exhibits your commitment to the position and company.
  • Errors in spelling and grammar: Proofreading is essential to eliminate typos, spelling errors, and grammatical blunders.
  • Overemphasizing duties: Highlight accomplishments to underline your candidacy's value.
  • Sharing personal information: Steer clear of revealing personal details like age, marital status, or religious affiliations.

Key takeaways for a Medical Records Assistant CV

  • Accurate and detail-oriented documentation skills
  • Proficiency with electronic medical records software
  • Understanding of HIPAA regulations and patient confidentiality
  • Excellent organizational and time management abilities
  • Strong communication and interpersonal skills
  • Ability to work well under pressure and in a fast-paced environment
  • Experience with medical coding and billing processes
  • Knowledge of medical terminology and procedures

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