Office Manager Resume: Job Description, Sample & Guide

Are you looking for a job as an office manager? Our office manager resume example will provide you with a template to showcase your skills, experience, and qualifications to potential employers. As an office manager, you play a crucial role in overseeing the daily operations of an office, ensuring everything runs smoothly. With our resume example, you can present yourself as the ideal candidate for the position.

We will cover:

How to write a resume, no matter your industry or job title.
What to put on a resume to stand out.
The top skills employers from every industry want to see.
How to build a resume fast with our professional Resume Builder.
Why you should use a resume template

Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does an Office Manager do?

Supervise administrative staff and divide responsibilities to ensure performance
Manage office supplies inventory and place orders when necessary
Organize office operations and procedures
Support budgeting and bookkeeping procedures
Create and maintain a pleasant work environment
Ensure compliance with company policies and regulations
Manage schedules and deadlines
Monitor office expenses and costs

We’re about to begin, but first, here are some other Office Manager related resume examples:

What are some responsibilities of an Office Manager?

Supervising and managing office staff
Administering office operations and procedures
Overseeing budget and expense tracking
Coordinating with vendors and service providers
Ensuring office supplies are stocked and equipment is maintained
Managing office schedules and appointments
Developing and implementing office policies and procedures
Handling communication within the office and with external partners
Organizing and coordinating office events and meetings
Addressing any office-related issues or concerns

Sample Office Manager Resume for Inspiration

Personal Details:

Name: Jane Smith
Email: jane.smith@email.com
Phone: 555-555-5555
Address: 123 Main St, Anytown, USA

Summary: Jane Smith is a detail-oriented and organized Office Manager with 5 years of experience in managing administrative tasks and supporting office operations. She is proficient in handling day-to-day office responsibilities and coordinating with various departments to ensure smooth workflow.

Work Experience:

Office Manager at ABC Company (2018-present)
Administrative Assistant at XYZ Corporation (2015-2018)

Education:

Bachelor's Degree in Business Administration from University of Anytown (2015)

Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent organizational and time management skills
Strong communication and interpersonal abilities
Knowledge of office management procedures

Certifications:

Certified Office Manager (COM) from the International Association of Administrative Professionals (IAAP)

Languages:

Fluent in English
Proficient in Spanish

Resume tips for Office Manager

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Office Manager resume tips.
We collected the best tips from seasoned Office Manager - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

Highlight your strong organizational and leadership skills
Showcase your experience in managing office operations and staff
Include your proficiency in office management software and systems
Quantify your achievements, such as reducing company expenses or improving efficiency
Emphasize your ability to prioritize tasks and effectively delegate responsibilities

Office Manager Resume Summary Examples

An Office Manager Resume Summary or Objective can be used to provide a brief overview of your skills, experience, and career goals. It helps to quickly grab the attention of the employer and give them an idea of what you can bring to the role. Whether you're an experienced Office Manager or just starting out, a well-crafted resume summary or objective can be a powerful tool in showcasing your qualifications and securing an interview.

For Example:

Effectively managed office operations and administrative staff for a team of 20 employees.
Oversaw budgeting, payroll, and scheduling of office events and meetings.
Implemented new filing and organizational systems to improve efficiency and productivity.
Streamlined office processes and reduced operational costs by 15%.
Supervised office maintenance and vendor relations to ensure a well-functioning work environment.

Build a Strong Experience Section for Your Office Manager Resume

The experience section is a crucial part of an office manager resume as it showcases the candidate's proven track record and skills in managing office operations. A strong experience section can demonstrate the candidate's ability to handle administrative tasks, supervise staff, and ensure smooth office operations. It also helps employers understand the candidate's level of expertise and suitability for the role, making them more likely to consider the candidate for the position.

For Example:

Oversaw office operations and managed a team of administrative staff
Developed and implemented office policies and procedures
Coordinated office activities and ensured smooth workflow
Handled budgeting and financial management for office expenses
Managed office supplies and equipment maintenance
Processed payroll and managed employee records
Organized meetings, events, and travel arrangements
Facilitated communication between departments and external stakeholders
Created and maintained filing systems and databases
Assisted in recruitment and onboarding of new staff

Office Manager resume education example

An Office Manager typically needs at least a high school diploma or equivalent, but many employers prefer candidates with a bachelor's degree in business administration or a related field. Additionally, some employers may require or prefer candidates to have several years of experience in office management or a related administrative role. Office Managers may also benefit from continuing education courses or certifications in office management, leadership, or related areas.

Here is an example of an experience listing suitable for a Office Manager resume:

Bachelor's degree in Business Administration - University of ABC (2010-2014)
Certification in Office Management - Institute of Office Management (2015)
Course in Advanced Microsoft Office Suite - ABC Training Center (2016)

Office Manager Skills for a Resume

Adding skills to an Office Manager resume is important because it demonstrates the candidate's ability to handle various tasks and responsibilities within a professional office environment. These skills can showcase the candidate's capacity to manage administrative duties, coordinate office operations, and communicate effectively with both clients and staff. Additionally, including skills on a resume can help the hiring manager better understand the candidate's qualifications and suitability for the position.

Soft Skills:

Communication
Organization
Time management
Adaptability
Problem-solving
Leadership
Teamwork
Attention to detail
Customer service
Conflict resolution

Hard Skills:

Project Management
Financial Reporting
Microsoft Office
Database Management
Event Coordination
Budget Planning
Vendor Management
Inventory Control
Office Technology
Business Writing

Common Mistakes to Avoid When Writing an Office Manager Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Office Manager resume

Strong organizational and multitasking skills
Proficiency in office management software and systems
Excellent communication and interpersonal abilities
Ability to handle confidential information with discretion
Proven experience in creating and implementing office policies and procedures
Experience in overseeing administrative support staff

It's time to begin the job search. Make sure you put your best foot forward and land your next job with the help of Resumaker.ai.