Are you in the market for a new administrative office manager position? If so, you'll want to make sure your resume is up to date and tailored to the job you are applying for. To help you stand out from the competition, we have created an example of a great administrative office manager resume. Our sample resume provides an easy-to-follow outline for crafting your own impressive resume and cover letter.
We will cover:
- How to write a resume, no matter your industry or job title.
- What to put on a resume to stand out.
- The top skills employers from every industry want to see.
- How to build a resume fast with our professional Resume Builder.
- What a resume template is, and why you should use it.
What does an Administrative Office Manager do?
An Administrative Office Manager is responsible for overseeing the day-to-day operations of an office. They ensure that the office runs smoothly and efficiently by managing the staff, scheduling, customer service, financial operations, and office maintenance. They also handle administrative tasks such as filing, data entry, and answering emails and phone calls.
What are some responsibilities of an Administrative Office Manager?
- Provide administrative support to management and staff
- Organize and coordinate office operations and procedures
- Maintain office supplies and equipment inventory
- Prepare reports, presentations, and correspondence
- Ensure filing systems are maintained and up to date
- Process invoices and purchase orders
- Reconcile financial statements
- Manage office budget
- Manage and support employees
- Ensure compliance with office policies and procedures
Sample Administrative Office Manager Resume for Inspiration
Administrative Office Manager
Personal Details:
- Name: Jane Doe
- Date of Birth: June 20, 1983
- Phone: (555) 555-5555
- Email: janedoe@example.com
- Address: 123 Main Street, Anytown, ST 12345
An ambitious, organized and highly motivated Administrative Office Manager with over 10 years of experience providing comprehensive administrative support to a wide range of organizations. Proven ability to manage multiple projects simultaneously, consistently meet deadlines and provide detailed reporting. Possesses excellent communication, problem-solving and time management skills.
Work Experience:
- Administrative Office Manager, ABC Corporation – Anytown, ST (2015 – Present)
- Directly responsible for supervising and managing office staff, including hiring, training and performance evaluations.
- Implemented an office automation system resulting in an increase in productivity and efficiency.
- Handled all administrative tasks, including filing, budgeting and maintaining office supplies.
- Provided executive administrative support to the CEO.
Education:
- Bachelor’s Degree in Business Administration, Anytown University – Anytown, ST (2007)
Skills:
- Proficient in Microsoft Office and Adobe Acrobat
- Excellent communication and organizational skills
- Strong problem-solving and time management skills
- Ability to manage multiple projects effectively
Certifications:
- Certified Administrative Professional (CAP)
Languages:
- English (Native)
- Spanish (Fluent)
Resume tips for Administrative Office Manager
Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Administrative Office Manager resume tips.
We collected the best tips from seasoned Administrative Office Manager - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.
- Highlight accomplishments rather than job duties.
- Use action words to describe your responsibilities and skills.
- Include relevant keywords for the job you are applying for.
- List certifications, awards, and professional development courses.
- Be sure to include your contact information at the top of your resume.
Administrative Office Manager Resume Summary Examples
A resume summary or objective is a great way to let prospective employers know what your qualifications and career goals are. It also serves as an introduction to the rest of your resume and is a great way to make a good impression. It should be short, concise, and to the point, highlighting your most relevant qualifications and experiences. For an administrative office manager, it should include your experience in the administrative field, your knowledge of office management tools, and any related skills that you may have.
For Example:
- Administrative Office Manager with 10+ years of experience providing administrative support to executives, managers and departments. Experienced in scheduling, record-keeping, budgeting, and payroll.
- Highly organized Administrative Office Manager with 5+ years of experience in managing business operations, staff and customer relations. Skilled in budgeting, scheduling, payroll and financial reporting.
- Experienced Administrative Office Manager with 7+ years of experience in providing administrative support. Expert in developing and maintaining efficient office operations, coordinating meetings and ensuring smooth workflow.
- Resourceful Administrative Office Manager with 5+ years of experience in managing daily office operations. Skilled in developing financial plans, creating reports and resolving customer inquiries.
- Reliable Administrative Office Manager with 3+ years of experience in managing day-to-day operations. Knowledgeable in record-keeping, scheduling, budgeting, payroll and customer service.
Build a Strong Experience Section for Your Administrative Office Manager Resume
Building a strong experience section for an administrative office manager resume is important because it is an opportunity to showcase the skills and qualifications that make you the best candidate for the job. Your experience section should highlight the tasks you have successfully completed and impressive results you have achieved. It should also provide evidence of your ability to work in a fast-paced environment, manage multiple projects, and handle a wide range of administrative tasks. Having a strong experience section will help you stand out from the competition and demonstrate to the hiring manager that you are the right person for the job.
For Example:
- Provided support to executive staff, including scheduling meetings and managing calendars
- Planned and coordinated office events, such as staff meetings and company-wide celebrations
- Supervised the daily operations of the office, including ordering supplies and maintaining records
- Managed the front desk by greeting visitors, answering inquiries, and directing them to the appropriate departments
- Developed and implemented office policies and procedures to streamline administrative processes
- Created and maintained a filing system for all documents, both paper and electronic
- Communicated with vendors and suppliers to ensure timely delivery of office supplies
- Developed and maintained a database of customer contacts and sales opportunities
- Tracked and reported office expenses on a monthly basis
- Assisted in the preparation of reports and presentations for senior management
Administrative Office Manager resume education example
A Administrative Office Manager typically needs at least a high school diploma or GED to be considered for the position. In some cases, employers may prefer candidates who have an Associate's or Bachelor's degree in business administration, office management, financial management or a related field. Additionally, experience working in an office or administrative setting is often required.
Here is an example of an experience listing suitable for a Administrative Office Manager resume:
- Bachelor of Science in Business Administration, Major in Office Administration, University of California, Los Angeles, CA
- Certified Professional Secretary (CPS)
- Certified Administrative Professional (CAP)
Administrative Office Manager Skills for a Resume
It is important to add skills to an Administrative Office Manager resume because it allows potential employers to quickly identify the qualifications and strengths of the candidate. Additionally, it provides a basis for comparison between different candidates. Examples of skills that should be included in an Administrative Office Manager resume include organization, communication, problem-solving, time management, customer service, and computer literacy.
Soft Skills:
- Organizational
- Communication
- Leadership
- Time Management
- Interpersonal
- Problem Solving
- Decision Making
- Flexibility
- Negotiation
- Multi-tasking
- Organizational Skills
- Analytical Skills
- Microsoft Office
- Customer Service
- Data Entry
- Bookkeeping
- Accounting
- Project Management
- Time Management
- Communication Skills
Common Mistakes to Avoid When Writing an Administrative Office Manager Resume
In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.
- Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
- Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
- Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
- Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
- Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
- Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
- Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.
Key takeaways for a Administrative Office Manager resume
- Strong organizational and multitasking skills
- Proficient in Microsoft Office Suite including Word, Excel, and PowerPoint
- Familiarity with office equipment such as copiers and fax machines
- Ability to prioritize tasks and handle multiple assignments simultaneously
- Excellent communication skills and strong customer service orientation
- Ability to work independently and as part of a team
- Ability to maintain confidential information
- Knowledge of administrative procedures and processes
- Proficiency in record keeping, filing, and data entry
It's time to begin the job search. Make sure you put your best foot forward and land your next job with the help of Resumaker.ai.
